Email Notifications

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This chart describes when and to whom the SPAERC system sends email notifications, and links to samples of the automated emails.  The content of the auto-generated emails varies depending on the choices the sender makes.

Email Type Purpose Triggers Sent To
Application Returned To inform owners that their eGC1 application they submitted has been returned by OSP. When an eGC1 application is returned by OSP Principal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer
Application Review Notice To send review comments Email sent manually by OSP (auto-generated document) Principal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer
Ready for Pickup To inform owners that all signed and scanned documents are uploaded to an application and are ready for pickup for review. OSP can send the notification by clicking the Ready for Pickup button once they know all signed and scanned documents are uploaded to the application. Principal Investigator, Application PI, Administrative Contact, and Pre-Award Budget Contact
Sponsor Deadline Reminder email sent if the application’s value for the Ready to Submit question is “No.” If the value changes to “Yes” within the six-to-three day timeline, the email is no longer sent. NOTE: This email is not sent if the application is after-the-fact or a clinical trial. Each day (at 6:00 AM), the system checks for any applications that are between six and three business days prior to their sponsor deadline with the application’s value for Ready to Submit as “No.” Principal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer
Advance Budget Request Eligibility This email is sent to let the research team know that an advance budget number request can be made for the application When OSP marks the application as eligible for an advance. Principal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer
Subaward Request Returned To inform the Subaward Preparer that a request they submitted has been returned by OSP. When a subaward request is returned by OSP Subaward Preparer
Notice of Award (Funding Action) To send information about the award received Email sent manually by OSP (auto-generated document) Principal Investigator, Administrative Contact, Pre-Award Budget Contact, and eGC1 Preparer
Request for Activation Notice – fellowships (Funding Action) To notify the PI of a fellowship award and request the PI to complete the Activation Notice Email sent manually by OSP (auto-generated document) Principal Investigator (cc’d)
SFI Compliance Notification (Admin Action) To the PI concerning SFI disclosure for a budget extension Email sent manually by OSP (auto-generated document) Principal Investigator, Administrative Contact, Office of Research SFI Reviewers
Email Notification (Subaward) To the PI with subaward attachments to be reviewed and/or acted on Email sent manually by OSP (auto-generated document) Principal Investigator

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