Change Application Status

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In SPAERC, you can change the status of an approved application to Awarded, Denied by Sponsor, and Permanently Withdrawn. You may also view the status history.

Change Status to Awarded

When a sponsor notifies OSP of a project award, you can create a funding action as the child of the appropriate application. When you send (or re-send) the funding action to GCA for processing, the application’s status automatically changes to Awarded. The pink banner in the application will now display “Awarded.”

Change Status to Denied by Sponsor

When you receive notification that the sponsor denied funding for a project, you should change the status of the application to “Denied by Sponsor”.

  1. From the left navigation menu of the open application, click Sponsor Decision.
  2. Check the information under Application Details to make sure you are processing the correct application.
  3. Enter comments in the OSP Notes field regarding the status change. When you change the status of an application to Denied by Sponsor, you must enter comments.
  4. Click Denied By Sponsor.

This process changes the application status from Approved to Denied by Sponsor. The pink banner will change to “Denied By Sponsor.” The system does not automatically change the individual and group/team assignments for the application.  You should assign a denied application to File.

Change Status to Permanently Withdrawn

Occasionally, you may need to withdraw an approved application.

  1. From the left navigation menu of the open application, click Permanently Withdraw.
  2. Check the information under Application Details to make sure you are processing the correct application.
  3. Enter comments in the OSP Notes field regarding the status change. When you change the status of an application to Permanently Withdrawn, you must include comments.
  4. Click Permanently Withdraw.

This process changes the application status from Approved to Permanently Withdrawn. The pink banner changes to “Permanently Withdrawn.” The system does not automatically change the individual and group/team assignments for the application.

To view status history

From the open application, click the Status tab.

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