FA and AA Attachments

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This article explains how to:

Both Funding Actions (FAs) and Admin Actions (AAs) have an Attachments section where you can upload and view documents.

For FAs, the Attachment section displays near the bottom of the page.

attachments section location on a funding action

For AAs, the Attachment section displays in the middle of the page.

attachments section location on an admin action

The system will automatically attach a copy of any Auto-Generated Document you create for the FA or AA in this section.

SPAERC indicates the number of attachments for FAs just beneath the Attachments heading.

Note: Campus users can view the documents you attach to an action from the Related Documents section of the eGC1.

To attach a document

  1. Click the Lock icon to unlock the action, if needed.
  2. Click Add Attachment, and then enter a description for the attachment.

add attachment link

  1. Use the File Type drop-down menu to select the type of document you plan to attach, and then click Browse to locate the file you want to attach.

attachments upload fields

  1. Click the file name to select it and click Open, or double-click the file name.
  2. Click Upload to complete the process. The page will display information about the attachment and the system will update the attachment count.

attachments links for update, view, and delete

Note: You can change the File Type after you have attached the document.

To view attached documents

Click the View link to the right of the attachment information to open the attachment in a new window.

To update an attached document

You can upload a new version of the document using the “update” function for the existing attachment. SPAERC maintains all of the attached versions of a document.

  1. Click Update to the right of the attached document you want to update. The File Type drop-down menu will automatically display the type of the document you are updating.
  2. Enter a description, browse to find the new document, and upload it. Only the updated version will display in the list of attachments.
  3. To see the earlier versions of a document, click the “+” to the left of the attachment description to expand the version history. Click the “-” button to contract it.

attachments versions display and links

Note:

  • you can update or delete only the most recent version of a document.
  • When you update a document, the total attachment count doesn’t change.

To delete an attached document

  1. Click Delete to the right of the attached document you want to remove.

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