OSP uses a Close Out (CO) internally to track that the closeout of a sponsored program occurs in accordance with federal regulations, specific sponsor policies and the terms of the award within the timeframe required by the sponsor.
To create a Close Out, follow the directions to Create an Admin Action, and then convert the AA to a CO. This action is usually the child of an Application.
When you create a CO, you must specify the type by selecting a checkbox under Close Out Action.
Close Out Field Definitions
A Close Out has specific fields in addition to the common admin action fields.
|Award End Date||The ending date of the award.|
|Closeout Deadline Date||The deadline as defined by the sponsor.|
|Closeout Delinquent Date||This is a read-only field, and is equal to the Closeout Deadline Date plus 30 days. It will automatically display.|
|Close Out Actions||There are four types
Review GIM 39 Closeout of Sponsored Programs for details on the closeout process.