OSP Managed Information

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The OSP Managed Information section of the Subaward Details page includes the status, date and modification number values for the subaward request that are visible to campus (circled in red) and additional fields that are only visible in SPAERC.

The Assignment History for the subaward will display any assignment, dates, or status changes you make.

Links to the auto-generated documents, described below, display at the bottom of this section.

O S P managed information section on the subaward details page

SA Assigned To By default, the system assigns a campus-created subaward request to Subaward Intake. (Campus visible field)
SA Assignment Date Enter the appropriate date. (Campus visible field)
SA Status The subaward request statuses are:

  • Pending
  • Active
  • Closed Out
  • Expired
  • Canceled

For more details on statuses, see the Subaward and Subaward Request Status article. (Campus visible field)

SA Issue Date Enter the appropriate date. (Campus visible field)
Modification Number Enter the number for this modification. (Campus visible field)
Fully Executed Date Enter the appropriate date. (Campus visible field)
FFATA Reporting Date Enter the date that the related subaward requests (SA) are entered into the FSRS federal database.
FA Project Type Read-only value of Grant or Contract.
(Place of Performance) PoP City Enter the name of the city.
PoP Country Select the appropriate country from the drop-down menu. If you select the United States, the additional Zip and State fields will display.
PoP State For places of performance in the United States, select the appropriate state from the drop-down menu.
PoP Zip (+4) For places of performance in the United States, enter in the 9-digit Zip code.
FA Amount The dollar amount of the associated Funding Action.
FA Sponsor Award Number The Sponsor Award Number from the associated Funding Action.
UW Budget Number The Budget Number assigned to the award.

Auto-Generated Documents

links to auto-generated documents

There are 7 types of auto-generated documents:

  • Email Notification which allows copies of attachments to be sent to the PI for any needed action.
  • Notice to NIH which allows the creation of an editable PDF letter for informing the NIH of any SFI associated with the contractor or the PI.
  • Cover Letter which allows the creation of an editable PDF cover letter to the subaward about the award.
  • Bilateral Modification/Amendment creates an editable email notification to be sent to vendors, with attachments.
  • Unilateral Modification/Amendment creates an editable email notification to be sent to vendors, with attachments.
  • Bilateral Subaward creates an editable email notification to be sent to vendors, with attachments.
  • Unilateral Subaward creates an editable email notification to be sent to vendors, with attachments.

For more information, see the Auto Generated Documents article.

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