UW Research


Internal-UW Reports

External Reporting

Progress Reports

Progress reports are required to document accomplishments and compliance with the terms of awards. Review your award to determine the frequency and content and other instructions for progress reports. In many cases the PI submits progress reports to the sponsor directly.

Most federal agencies require annual standardized format Research Performance Progress Report (RPPR) for grants.

Annual RPPRs require recipients to describe scientific progress, identify significant changes, report on personnel and describe plans for the next budget period.

Information needed to complete the RPPR:

  • Basic institutional and project identifying data
  • Accomplishments from past activity period and goals for upcoming activity period
  • Outcomes or “products” from the activity such as technologies and publications
  • Effort of all personnel, including all collaborators
  • Impact of the project and major contributions
    • for example: to the discipline, human resources (teaching, training), public knowledge, social conditions
  • Changes to the project: delay in plans, changes in approach, compliance (animal use, human subject involvement, biohazards)
  • Budget information (if required)

OSP Review Comments: Required and Recommended Changes

If parts of the progress report or an eGC1 need revision, OSP will email comments to the PI and eGC1 Administrative Contacts and return the eGC1 to the PI.

These comments will be marked as Required or Recommended Changes.

NIH RPPR Submission Process

RPPRs: Who Can Do What? – NIH Extramural Nexus Sept. 2017

Late or missing RPPRs can lead to delayed funding. In most cases, funding agencies will not release more funding without timely submission of a progress report. Expand sections below for more information.

Annual RPPR

The Office of Sponsored programs (OSP) must review and submit NIH annual RPPRs.
NIH requires grantees to submit RPPRs through eRA Commons. The progress report must be approved by NIH to non-competitively fund each budget period within an approved project period.

  • Complete RPPR in eRA Commons
    • When applicable use the Human Subjects System (HSS) to add/update human subjects study information; create new inclusion enrollment reports; or view/edit/update existing enrollment data
  • Route the RPPR to the Signing Official (your OSP reviewer)
  • Attach completed RPPR on an eGC1 and route to OSP
  • OSP recommends RPPRs be “Ready to Submit” and “In OSP” at least 5 business days before the due date

RPPRs that require multiple office review and approval in SAGE take longer. Plan ahead.

OSP reviews and submits within 5 business days of the RPPR being Ready to Submit.  The GIM 19 waiver process does not apply to RPPRs.

Interim RPPR

Has the PI applied for a competing renewal?
Submit Interim RPPR in eRA Commons within 90 days (GIM 39) of project end date. Notify closeout@uw.edu and attach a copy of the Interim RPPR confirming submission.

When filling out the Project Outcomes section, make sure to use plain language so the results can easily be understood. NIH will review & approve this section before it will be made publicly available through the NIH RePORTER. 

If renewal is funded:
Interim serves as annual RPPR for final year of previous competitive segment.
Interim RPPR must be submitted, even if it is due after the start date of renewal.

If renewal is not funded:
Interim RPPR becomes the Final RPPR for the project.

Submitting Interim Report Additional Materials / IRAM

If the Project Outcomes of an I-RPPR didn’t use plain language, shared proprietary information, or included Personally Identifiable Information (PII), NIH will request a revised Project Outcomes. To complete the request, navigate to the award in the Commons. Select IRAM from the additional actions.

Enter revised Project Outcomes in the IRAM Project Outcomes text box. Do not upload as an attachment.
Learn more about the NIH RPPR: IRAM and FRAM.

NIH RPPR Due Dates

GrantTracker indicates Streamlined Noncompeting Award Procedures (SNAP) eligible awards.

Some types of awards (i.e. F-series, T-series, etc.) are never subject to SNAP. The Notice of Award (NoA) Section III – Terms and Conditions details if the award is excluded from SNAP.

Due dates that fall on a weekend or federal holiday are automatically extended to the next business day.

  • SNAP Award RPPR: due 15th of the month preceding the month the budget period ends.
    • For example, if budget period ends 6/30, the RPPR is due 5/15.
  • Non-SNAP Award RPPR: 1st of the month preceding month the budget period ends.
    • For example, if budget period ends 11/30, the RPPR is due 10/01.
  • Fellowship Award RPPR: due two months before the beginning of next budget period or as indicated in NoA.
  • Multi-Year Funded (MYF) Award RPPR: due annually on or before the anniversary of the budget/project
  • Interim RPPR: Submit Interim RPPR in eRA Commons within 90 days (GIM 39) of project end date.

NIH Public Access Policy

NIH will delay processing of non-competing continuation if publications arising from the award are not in compliance with the NIH Public Access Policy.

Financial Reporting

When a new budget is established, Grant and Contract Accounting (GCA) reviews the award agreement to determine financial reporting requirements and deadlines.

  • Interim reports: Required quarterly, semi-annually or, in the case of multi-year awards, annually.
  • Final reports: Required after an award is completed.

Not all awards require financial reporting. Invoice transaction details may serve the same function as a financial report for the sponsor. The award will detail if financial reporting is required. More information on financial reporting from Grant and Contract Accounting.