New to UW Research
The UW is one of the world’s preeminent public universities with a research funding profile that has tripled over the last twenty years. We are one of the few universities in the U.S. with total research funding over $1B. Our research funding continues to grow which is a testament to the quality of our students, faculty, and their research teams. We expect faculty to be successful in procuring research funding and carrying out a successful research program with support from a well-developed infrastructure mapped to every stage of the research project lifecycle. Whether you are starting out in your first position as a primary investigator, or are an experienced investigator new to the UW, the resources listed on this page will help you get started on your research program at the UW.
Research Administration at the UW
The University of Washington is a multi-campus university in Seattle, Tacoma, and Bothell. We have a breadth of research across ten school and colleges that require support in research administration activities distributed across multiple central units.
The Office of Research has four units that support research activities:
- Human Subjects Division (HSD): Supports and facilitates review by the Institutional Review Board (IRB), required before starting research involving human subjects.
- Office of Sponsored Programs (OSP): Supports the research community in securing external support for sponsored projects and collaborations.
- Office of Research Information Services (ORIS): Provides system to procure research grants and contracts and build proposal budgets.
- Office of Research Central: Supporting University of Washington researchers, and oversight of our units, HSD, OSP, and ORIS.
Other partner units that support research:
- Office of Animal Welfare (OAW)
- Environmental Health and Safety (EH&S)
- Grant and Contract Accounting (GCA)
- Post Award Fiscal Compliance (PAFC)
- Management Accounting and Analysis (MAA)
- Corporate and Foundation Relations (CFR)
- Global Affairs
- Institute of Translational Health Sciences (ITHS)
- School of Medicine
What is MyResearch Project Lifecycle?
This website is organized using MyResearch Project Lifecycle to help you navigate research activities and support you through all phases of the project lifecycle from proposal submission to closeout. Each lifecycle page provides you with essential forms and tools, resources, links, training, policy, guidance, and announcements related to administrative activities for each stage of the research project lifecycle: Plan and Propose, Setup, Manage, and Closeout. All you need to know is where you are in the lifecycle and you will have resources at your fingertips. You don’t need to know where you are going, just where you are!
Systems that Support the Grant Administration Process
- SAGE (System to Administer Grants Electronically) is UW’s electronic research administration system.
- Zipline (HSD IRB review tool): Researchers use Zipline to apply to the Human Subjects Division (HSD) for review of research that includes human subjects.
- Hoverboard: Electronic IACUC protocol management system.
- MyResearch: MyResearch provides a personalized, cross-cutting view of various research related activities.
- GrantTracker: GrantTracker provides up-to-date grant and contract information to UW researchers and staff.
- My Financial desktop (MyFD): MyFD provides users a convenient means for monitoring budget balances and reconciling transactions.
Getting Started: Checklist
- Locate possible funding opportunities – see our Funding Opportunities webpage. It is important that faculty discuss funding opportunities with their department administrator. They are a valuable resource!
- Get Access to Systems (UW and Sponsor)
- Assess Training Needs
- Collaborative for Research Education (CORE): Instructor-led, eLearning focused on research administration).
- Zipline: The on-line Institutional Review Board (IRB) application submission system
- Hoverboard: Electronic IACUC protocol management system
- Required Training: The required training site has a searchable catalog of required trainings when working with animals, human subjects, clinical trials, HIPPA, controlled substances and specific sponsors.
- Faculty Grants Management workshop: Principal investigators (PIs) must participate in the Faculty Grants Management (FGM) workshop when they have active grants that are funded by an external sponsor. All faculty and staff are welcome to participate in the workshop as well. The workshop provides guidance on managing compliance aspects of grants throughout the lifecycle.