Equipment and Materials

Final Equipment Inventory Report

Final Equipment Inventory reports (aka closeout property reports) list all property purchased under a sponsored program (including property under subcontractors) regardless of ownership. UW’s Equipment Inventory Office (EIO) prepares the closeout reports and submits them within 45 to 90 calendar days after the date of completion of the award.

There are two types of reports:
Closeout Positive Property Report: an inventory listing all property purchased or furnished under the grant or contract regardless of ownership.
Closeout Negative Property Report: a report indicating that UW bought no property under the grant or contract.

EIO works with the Principal Investigator and the department to resolve any inventory adjustments or liability determinations prior to submitting the closeout report to the sponsor.

Environmental Health and Safety (EH&S) Considerations

• Researchers and their teams will need to review and complete the Moving Out Checklist in Appendix E of the Lab Safety Manual to fulfill their health and safety obligations.
• Ensure that Radiation use authorizations are updated, inactivated, or terminated.
• Arrange for collection of remaining chemical inventory.