Guidance for NIH Institutional Training Grants

Ruth L. Kirschstein National Research Service Award (NRSA)

NIH institutional training grants have specific guidelines and requirements that are adhered to by the University. This webpage serves as a resource for PIs and research administration staff to prepare, manage and closeout NIH institutional training grants.

This guidance is written primarily for T32 Ruth L. Kirschstein Institutional National Research Service Award (NRSA) funding mechanisms but much of the material applies to all T-funding mechanisms

Table of Contents

• Set up Your Training Grant Development Plan
  • Gather Information
  • Create eRA Common Roles
• Complete Data Tables
  • Collect Data
  • Prepare Tables
• Prepare Budget
• Gather Required Supporting Documentation for Submission of the Training Grant
  • Personnel/Biosketch
  • Responsible Conduct of Research (RCR)
  • Recruitment and Retention Plan to Enhance Diversity
  • Just-in-Time (JIT)
  • Trainee Recruitment and Selection
  • Letters of Support
• Compliance
  • Human Subjects
  • Animal Use
  • Financial Conflict of Interest (FCOI)
• Post Award Management of Training Grants
  • Setting up and Managing Appointments
    • What you need to know before you start
    • Setting up the Appointment
    • Training Resources for xTrain
    • Creating the Offer Letter
    • Setting up the Appointment
    • Additional Compensation
    • Paying Tuition
    • Fee Waivers
    • Leave Policy
    • Taxes
    • Termination of Appointments
    • Reappointments
  • Managing the Institutional Training Grant Award Budget
    • Understanding Shortfalls
    • Re-budgeting
    • Budget Tracking
    • Unobligated Balances
    • Deficit Calculations
  • Reporting
    • Financial Reports
    • Close-out