Budget (No Cost) Extensions

Budget Extension Overview

A budget extension grants a Principal Investigator (PI) additional time on a project without additional funding.

An extension is granted three ways...

Expanded Authority

OSP extending a federally funded project without Sponsor pre-approval, if the award is under expanded authorities.

To see if your sponsor is included, visit FDP Prior Approval and Other Requirements Matrix

With Sponsor Approval

Obtaining Sponsor approval per the terms and conditions of the award

Temporary Extension Prior to Sponsor Approval

OSP extending the existing budget number temporarily while Sponsor approval is pending. Such extension may take up to 3 business days to process once OSP has received all required information from the requestor. Request for a new or renewal advance budget number can be done via SAGE and sent directly to Grant and Contract Accounting (GCA).

Before you Begin

• How far in advance should I request the extension?
  OSP recommends submitting your extension request no less than 30 business days prior to the current end date in order to allow for time involved with review of the request. If the request requires Sponsor prior approval, OSP requires a minimum of 45 business days to contact Sponsor for approval.
• What does OSP review?
  Approval of an extension request is based on the specific award terms and conditions, and sponsoring agency guidelines. In addition there must be assurance that all compliance issues are resolved and approvals are in place, such as Conflict of Interest, IRB, and IACUC approval. If the budget extension cannot be approved by OSP without Sponsor pre-approval, OSP will contact the requestor to coordinate submission of a formal request to the Sponsor for its approval of the extension.
• What if I need an extension before Sponsor approval is granted?
  Before requesting extension of a budget number, please anticipate that there can be a delay in receiving Sponsor approval to extend the project. The online extension request form provides a field in which you can also request that OSP extend your grant budget number on a temporary basis until Sponsor approval is obtained. You will need to ensure that you have an appropriate alternative departmental budget number available to charge for any costs incurred during this temporary extension that are later disallowed by Sponsor. The same compliance approvals required for a regular extension are required for a temporary extension. All terms and conditions of the original award are applicable to the extension.
• What information do I need to request an extension?

  To complete a budget extension request, you will need to have and/or consider:

  • A specific Justification for Extension
  • Detailed Award and Budget Information
  • eGC1 Number
  • HSD/IRB Protocol Numbers and approval dates, if applicable
  • IACUC/Animal protocol number and effective dates, if applicable
  • Knowledge regarding Significant Financial Interest
  • Change of Level of Effort, including cost shared effort
  • Cost share reduction or waiver, if applicable

Request an Extension

To request approval for a budget extension, complete and submit the following form. Once recieved, OSP will assign the request a reference number, which can then be tracked using Status Checker.