UW Research

Frequently-Asked Questions

When will I need an eGC1 vs. create a Modification request?

Some items you used to route as an eGC1 will instead route as a Modification Request in SAGE.

When will I need to use an eGC1?

  • Pre-applications, Pre-proposals, Letters of Intent / Interest
  • Proposals (New and Application for Supplemental)
  • Revised applications
  • Resubmission
  • Transfer to UW
  • After-the-Fact proposals/awards
  • Non-award agreements and Non-award agreement continuations

You will no longer create these eGC1 types after the SAGE release:

  • Non-competing¬† renewal¬†
  • Supplement and extension
  • Federal Data Repositories: requests to access or certifications for submitting data to a repository

When will I need to create a Modification Request in SAGE?

Requests for changes to an award set up in Workday Finance will require a Modification Request in SAGE.

Some examples of when you will need to use a Modification Request:

  • Change of Key Personnel
  • Modification awarding additional funding, even when additional funding exceeds amount on original eGC1
  • PI needs additional time added to end of project
  • Change in scope of work (change in direction, aims, objectives, purpose)
  • Additional compliance requirements not in an earlier eGC1, such as animal or human subjects or cost share
  • When award exceeds 25% or more of original eGC1 amount
  • Progress reports that require OSP signature or submission such as NIH non-SNAP RPPRs
  • Sponsor requests related to progress reports that require OSP signature or submission, such as non-SNAP Progress Report Additional Materials (PRAM) and Interim Report Additional Materials (IRAM)
  • Transferring funding between Award Lines – when sponsor approval is not required, create a GCA-only Modification Request that will go directly to GCA
  • Federal Data Repositories: requests to access or certifications for submitting data to a repository will also require a Modification Request

The following forms will still be required along with the SAGE Modification Request:

  • Change of PI form
  • Extension form
  • End of Award Request form
  • F&A Waiver form

Related Resources