UW Research
Award Setup Request Roadmap
Pathway for gaining essential understanding of the process for submitting an Award Setup Request that avoids unnecessary returns. For deeper dives into all of these topics see Related Courses.
1. Understand the Award Setup Process -up to 15 mins
Browse through the following resources skimming for the basics. Check your understanding by taking the quiz at the end of this section.
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- Video: SAGE Award Setup Workflow -6 mins
- Webpage: How do I know if I should create an Award Setup Request or a Modification Request?
- Webpage: How to get an Award set up at the UW -includes checklist for ASR completion
- Have outgoing subawards? Review Subaward Checklist from Proposal to Closeout
2. Understand How to Work with SAGE Award Budgets -20 min
You will need to connect an award budget to your ASR. Learn requirements for an award budget. Check your understanding by completing the quiz.
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- Proposal and Award Budgets video -6 mins
- Simplifying the Award Budget video explainer -12 mins
3. Review ASR Completion Demonstrations and Job Aids
View grant managers completing ASRs. Check your understanding of the steps they take by completing the quiz that follows each demonstration.
NIH Notice of Award
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- NIH ASR General Information fields -4 mins
- Video demo ASR General Information Fields. Grant Manager receives SAGE notification that OSP has initiated ASR
- Job Aid NIH NOA to ASR General Information fields
- NIH ASR General Information fields -4 mins
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- NIH Award Budget (Non SNAP) -5 mins
- Video demo Copy eGC1 Budget: Budget settings -3 mins
- Video demo Budget worksheet -2 mins
- Job Aids to support this example
- NIH Award Budget (Non SNAP) -5 mins
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- Final Steps -1 min
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Incoming Subaward Notice of Award
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- Incoming Subaward ASR General Information fields -3 mins
- Video demo ASR General Information Fields. Grant Manager initiates ASR
- Job Aid Incoming Subaward (FDP) to ASR General Information fields
- Incoming Subaward Budget (8 mins)
- Video demo Create New Award Budget for a Returned ASR: Budget Settings -2 mins
- Video demo Create Categorical Budget Worksheet -4 mins
- Video demo Create Budget Snapshot -1 min
- Job Aids to support this example
- Guidelines for a Budget Difference Between the SAGE Award Budget and the Sponsor Award
- SAGE Award Budget: Quick Tips for Simplifying Your Award Budget
- How to Create a Categorical Totals Budget
- How to Create Varied Length Periods in SAGE Budget Featuring NIH and Stipend Use Cases
- How to Make a Custom Base Type in SAGE Budget
- Job Aids to support this example
- Incoming Subaward ASR General Information fields -3 mins
- Final Steps -1 mins
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4. Complete an Award Setup Request (ASR) submission
Start your own ASR in SAGE. Avoid unnecessary returns: refer to Why was my ASR returned (OSP) and How to Avoid Unnecessary Returns (GCA).
Additional Resources
More Sponsor Specific ASR job aids
- NSF NOA to ASR General Information Fields
- NIH SNAP: Quick Tips for Setting Up Awards in SAGE
- NIH SNAP: A Detailed Guide for Setting Up a SAGE Award Budget
Demonstrations of OSP and GCA reviewing submitted ASR -up to 90 mins
- NIH
- Incoming Subaward