Award Setup Request Header and Navigation
Select each of the following for information about the Award Setup Request Header and Navigation:
- Award Setup Request Header Elements
- Award Setup Request Form Sections
- Navigation Display by ASR Role and Status
Award Setup Request Header Elements
At a glance, the header contains the following information, reading from left to right:
- A blue arrow that returns you to the task list
- “New Award Setup Request” default title
- Request ID: prefix ASR with unique 6 digit number
- Request Application (eGC1) ID with link to open
- Award Activity: Workday Award ID
- Note: The Workday Award ID is only visible if the award is Processed or is associated with a Processed Advance.
- Request Status (Composing, OSP Setup, etc.)
- A “More actions” menu (3 vertical blue dots). Choices vary with status:
- Add comment
- Change Request Application (eGC1)
- Delete request. Note: ASR’s created by OSP cannot be deleted.
More Actions Menu
The menu choices vary depending on the status of the Award Setup Request.
| Status | Menu Choices |
|---|---|
| Composing |
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| Withdrawn |
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| Returned |
|
Add Comment
Select “Add comment” to include a comment which will be displayed in the Comments & History section. Enter your text in the comment box and then select the Add Comment button.
Click Cancel or the X (in the upper right) to close the dialog window without adding a comment.
Change Request Application (eGC1)
Select “Change Request Application (eGC1)” to replace the eGC1 application currently associated with the Award Setup Request with a different awarded eGC1.
Note: Changing the associated awarded application will update and, in some cases, remove appropriate data in the Award Setup Request.
The values updated from the newly associated application are:
- Short Title
- Full Title
- Sponsor
- Bill To Sponsor
- Originating Sponsor
- Principal Investigator (PI)
- Award Preparer
- Add or update the award preparer on the Access & Roles of the ASR
Delete Request
Select “Delete request” to remove the Award Setup Request from the system.
Click Cancel or the X (in the upper right) to exit the dialog window without deleting the request (keeping the Award Setup Request).
Note: ASR’s created by OSP and in composing status cannot be deleted.
Award Setup Request Form Sections
On the left side of the page is the navigation menu to access the form sections. The section being displayed will be highlighted. Click on any section name to navigate to that section.
- ASR General Information
- ASR Budget & Award Lines
- ASR SFI & FCOI
- ASR Review & Submit
- Awards Supporting Attachments
Below the Form Sections are links to Awards Approvals, Awards Access & Roles, and Awards Comments & History.
Previous and Next Section Buttons for Navigation
At the bottom of each section a button for the Previous Section and the Next Section will appear, as appropriate.
Navigation Display by ASR Role and Status
The form sections that display will vary depending on user permissions and request status. For example, only Approvals, Access & Roles, and Comments & History are viewable to campus users on an ASR that has been submitted and is in OSP Assigned status. The following table lists what sections display for each request status.
| User | All form sections are displayed when the request is in the following statuses: | Form sections are replaced by the Request Summary for the following statuses:
|
|---|---|---|
| Campus user with edit/view rights |
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| Campus Approvers, including Ad Hoc Approver | Note: Form sections are read-only. |
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