UW Research

UWFT for the Research Community

Updated September 16, 2022

Three UW Bothell researchers in white lab coats gathered around a shared computer screen.What is UW Finance Transformation?

UWFT is a redesign of our finance-related policies, processes, and systems, working collaboratively toward a single financial system of record in Workday for all of the UW. This transformation enables teams to reduce risk through predictable, real-time, and informed decisions. For more information refer to the UWFT website.


How is the Office of Research Involved in UWFT?

With sponsorship from Vice Provost for Research Mari Ostendorf, the Office of Research and our campus partners (forming the Research Administration Pillar) are actively involved in UWFT. A top priority of ours is to support you through the upcoming award process transformations, and ensure your work in the research community continues as seamlessly as possible. 


What’s Transforming for the Research Community?

Grant Award to Close

Grant Award to Close (GA2C) refers to the business processes involved from the time an award is received through close‐out. You are likely familiar with many of the GA2C activities as they are performed throughout the MyResearch Project Lifecycle

UWFT automates, streamlines, and provides transparency into GA2C processes. Review the following GA2C diagrams on the UWFT Change Network to learn more:

Sponsor Updates

In advance of UWFT, the UW is implementing a centralized approach to tracking sponsors and donors. SAGE and Finance systems will be updated to make use of this new central Funding Entity Core Data Management (FECDM) solution, which provides streamlined donor data and better reporting capabilities. We will provide more information as we get closer to this update in SAGE.

SAGE Budget Requirements

With UWFT, campus units are required to use SAGE Budget for award setup. SAGE Budget communicates budget information to Grant and Contract Accounting (GCA), facilitates a direct flow of data between SAGE and Workday, and provides a consistent format for reviewing budget details. 

Get started using SAGE Budget today! Attend a SAGE Budget course, and review our job aid and user guides.

Award Setup and Modifications

UWFT streamlines the award setup and modification process through a new SAGE Awards feature that’s integrated with Workday. For more details, visit SAGE Awards.

When Are These Changes Happening?

While the sponsor data improvements will be delivered in advance of UWFT go-live, you can expect most of the new UWFT features and processes to launch in July 2023.


Resources & Training

Bookmark and refer to this page often! We are in the process of developing new research-related training and resources to help you prepare for the upcoming transformations.

Meetings and Mailing Lists

We communicate via the following meetings and mailing lists as important research-related information becomes available. Be sure to attend and subscribe. We will share relevant UWFT news and updates over the next several months:

Monthly Research Administration Meeting (MRAM)

MRAM is a monthly meeting open to staff interested in research award administration at the UW. Visit the MRAM website for more information.

MRAM Mailing List

Subscribe to the MRAM mailing list to stay informed on timely and relevant research administration information.

Office of Research Information Services (ORIS) Mailing List

Subscribe to the ORIS mailing list for the latest news, resources, and availability regarding our research administration systems.

SAGE Resources

SAGE Budget Course

With UWFT, campus units are required to use SAGE Budget for award setup. The SAGE Budget course provides an overview of how to establish budget settings, add personnel and costs, create sub budgets, and link budgets to an eGC1. Learn more and register

SAGE Budget Job Aid and User Guides

Workday Resources

Refer to the UWFT nanolearning videos for a review of financial literacy and Workday topics:

Terminology

Refer to the Research Administration Terms on Knowledge Navigator for usage and reference of commonly used terms like Proposal, Award, Sponsor Type, and more.

Frequently Asked Questions