Institutional Facts and Rates

Annual Report
Codes and Numbers
Employee Fringe Benefit Cost Rates
Facilities and Administration (F&A)
F&A Rate Table
Official Contacts and Mailing Addresses
Single Audit Report

Annual Report

Review the Annual Report from Financial Management

Codes and Numbers

Description	Number / Code
Animal Welfare Assurance #	D16-00292 or A3464-01 (either may be used) More animal welfare regulatory codes and numbers
CAGE Code	1HEX5
Compliance Report Date (Approved by OFCCP)	3/2/2000
Congressional District	WA-007
Employer Identification Number (EIN)	91-6001537 (1916001537A1)
European Commission Participant Identification Code (PIC #)	998096536
F&A Rate Agreement Date	December 29, 2022
FICE Code	3798
Federal Demonstration Partnership (FDP) Expanded Clearinghouse	UW FDP Profile Information
Human Subjects Assurance FWA	FWA00006878 View FWA and Expiration Date Search by IORG#0000143, click on U of Washington.
IRB Registration Numbers	Registration numbers assigned by OHRP for each individual UW IRB: A – IRB00000241 B – IRB00000242 D – IRB00000727 J – IRB00005647
IRS: Entity Identification Number (EIN) / Tax Identification Number (TIN) / UW Tax Status	91-6001537 UW IRS Tax Determination Letter
IRS: W-9 Form	W-9 section of the Tax office website
NAICS Code	611310
NRC Biohazards	WN-C001-1
Office of Naval Research (ONR) Contractor Purchasing System Review (CPSR) Approval	Approval valid through August 19, 2024 available from ONR Correspondence
UW Technology Transfer Office / CoMotion Tech Transfer Officer Contact email	Officer: Bunny Grewal email: innovations@uw.edu
UBI Number	178 019 988
Unique Entity Identifier (UEI)	HD1WMN6945W6
Unique Entity Identifier (UEI) – DoEd only	NFJ3CMQ4B418
Washington Statewide Vendor	SWV#0000210-03

More Codes, Numbers, and Certification Details are available in the System for Award Management (SAM). To view entity registrations, sign in to SAM.gov and enter the entity’s UEI Number in the search box.

Employee Fringe Benefit Rates

For each dollar paid as salary or wage to an employee, the UW incurs associated costs for fringe benefits. These benefits include F.I.C.A., worker’s compensation, unemployment compensation, retirement, and health insurance.

These rates change and are updated on an annual basis. GIM 3: Fringe Benefit Rates and Sponsored Projects

Review the current Benefit Rates from UW Financial Reporting.

Campus Benefit Rates

Salary Titles	Object Codes	Current Rates	Preliminary Rates
Salary Titles	Object Codes	Current Rates	Preliminary Rates	Instruction and Research Faculty	01-10	22.6%	24.9%
Medical Residents	01-20	28.5%	29.3%
Graduate student appointments	01-30, 01-40	18.2%	18.6%
Post-Doctoral Trainees	01-50	16.3%	18.7%
Classified staff	01-60	38.1%	34.4%
Professional staff	01-70	30%	30.3%
Professional staff (retirement exempt)	01-70ER	21.5%	22%
Professional staff (healthcare exempt)	01-70EH	17%	17.30%
Professional staff (retirement and healthcare exempt)	01-70EB	8.5%	9%
Hourly, Visiting Scientists, and O.T.	01-80	21.2%	23%
Pre-doctoral Fellows and Trainees	01-90	25.2%	22.4%

Applied Physics Laboratory (APL) Benefit Rates

Certain Applied Physics Laboratory (APL) rates include staff leave accruals and differ from campus rates.

Salary Titles	Object Codes	Current Rates			Preliminary Rates
Salary Titles	Object Codes	Benefits	Leave	Total	Benefits	Leave	Total
Instruction and Research Faculty	01-10	22.6%	9.5%	32.1%	24.9%	21%	45.9%
Medical Residents	01-20	28.5%	0%	28.5%	29.3%	0%	29.3%
Graduate student appointments	01-30, 01-40	18.2%	0%	18.2%	18.6%	0%	18.6%
Post-Doctoral Trainees	01-50	16.3%	0%	16.3%	18.7%	0%	18.7%
Classified staff	01-60	38.1%	30.8%	68.9%	34.4%	22.1%	56.5%
Professional staff	01-70	27.7%	26.3%	54%	30.8%	31.1%	61.9%
Professional staff (retirement exempt)	01-70ER	0%	0%	0%	0%	0%	0%
Professional staff (healthcare exempt)	01-70EH	0%	0%	0%	0%	0%	0%
Professional staff (retirement and healthcare exempt)	01-70EB	0%	0%	0%	0%	0%	0%
Hourly, Visiting Scientists, and O.T.	01-80	21.2%	3%	24.2%	23%	2.2%	25.2%
Pre-doctoral Fellows and Trainees	01-90	25.2%	0%	25.2%	22.4%	0%	22.4%

Facilities and Administration (F&A)

All sponsored program Activity Types fall into three major functions as defined by Federal Uniform Guidance: Organized Research, Instruction, or Other Sponsored Activity (OSA).

F&A costs are those costs incurred for a common or joint purpose benefiting more than one cost objective that cannot be readily assigned to a particular sponsored project. F&A costs are also referred to as “indirect costs.” Examples include: electricity, IT, depreciation on buildings, and general departmental administrative costs.

The UW establishes F&A rates to be used for sponsored program activity in proposal budget preparation. These F&A rates account for the F&A costs that will be incurred to carry out the project.

Review F&A Rate Agreement

How to Determine the Correct F&A Rate:

Follow these steps for New & Competing Supplements to determine correct F&A rate:

Understand when GIM 13: Policy Circumstances determine the F&A rate and/or base.

Otherwise, identify:

The appropriate Activity Type.
- Note: When the project’s organized research activity also has a component of instruction or other sponsored activity, apply the organized research rate to the entire project.
Activity Location where work will be performed
- If Multiple Locations exist, understand when and how to split the F&A rate
Proposal Budget Periods.
The correct F&A rate from the F&A Rate Table(s) based on the activity type, location(s), and budget period(s).
Costs that make up the F&A Base.

F&A Rate Table

Use these rates for proposal preparation. The F&A rate is applied to the base amount of the project. Review GIM 13 F&A Rate guidance for information on: base calculations, activity types, locations, activity at multiple locations and more.

On-Campus F&A Rates

On-Campus locations budget calculations use base type Modified Total Direct Cost (MTDC) unless program announcement states otherwise. Review more GIM 13: F&A Base guidance.