1 Payroll Load Rates
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Payroll Load Rates

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Definition

Payroll load rates are the rates used to charge fringe benefit costs to budgets. They vary depending upon payroll classifications (for example, classified, professional, hourly, graduate students). Fringe benefits include:

Calculation Process

New Separation Leave Rate Beginning July 1, 2011

Effective for the first pay period for Fiscal Year 2012, there is an additional component added to the benefit rate tables to charge a small rate for separation leave costs. Please go to the following link for a complete explanation:

Separation Leave Rate Beginning July 1, 2011

Preliminary Rates for 2013

Here are the preliminary rates for 2013, updated as of February 28, 2012. The final rates for FY 2013 will be negotiated this spring with the overseeing federal agency, which reviews and approves them. We do not anticipate a change to the proposed rates, but there is a possibility that the final approved rates will be different. If a change does occur, we will update this website as soon as possible.

Payroll Load Rates

To calculate the amount of benefits that would be charged to your budget, apply the benefit rate in the table below to the total salaries for that particular object code. For example, in Fiscal Year 2011, if your budget was charged $1,000 of salaries in Object Code 01-60, and $2,000 of salaries in Object Code 01-70:

($1,000 X 36.6%) + ($2,000 X 30.6%) = $366 + 306 = $672 is the total benefits that should be charged to your budget.

Please note that the 2012 benefit rate for Classified employees is lower than it otherwise would have been, due to an unusually large over-recovery in 2010. This prior year over-recovery has decreased the 2012 rate by approximately 4%. We expect this to turn around in the FY 2013 rates, and therefore expect the benefit rate for Classified staff to show a large increase between fiscal years 2012 and 2013.

Click here for a printable version of the table below

Effective Dates

Instruction
& Research
Faculty

Auxiliary
Staff &
Medical
Residents

Residents
& Chief
Residents

Graduate
Student
Appointments

Post Doc
Trainees

Classified
Staff

Professional
Staff

Professional
Staff,
Exempt
from
Retirement

Professional
Staff,
Exempt
from
Health Care

Hourly
& O. T.

Graduate
Stipends

From To 01-10 01-20 01-20E 01-30 / 01-40 01-50 01-60 01-70 01-70ER 01-70EH 01-80 01-90
7/1/11 6/30/12 27.20% 32.40% 16.10% 19.80% 33.40% 33.60% 23.20% 19.60% 14.90% 16.30%
7/1/10 6/30/11 25.80% 24.40% 14.70% 14.70% 36.60% 30.60% 19.70% 18.40% 13.90% 13.00%
7/1/09 6/30/10 23.60% 25.70% 24.50% 12.90% 19.40% 38.30% 29.30% 20.80% 15.90% 13.00% 10.30%
7/1/08 6/30/09 22.30% 23.90% 22.70% 13.30% 15.50% 29.60% 26.20% 18.10% 15.70% 12.00% 11.20%
7/1/07 6/30/08 24.00% 28.90% 27.50% 10.90% 20.30% 31.60% 28.70% 21.80% 14.50% 11.30% 9.30%
7/1/06 6/30/07 23.80% 31.10% 27.10% 13.40% 19.90% 30.90% 28.30%     11.10% 11.10%