UW Research

Locating Studies

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Most users default to My Inbox after logging into Zipline. My Inbox contains applications that require you (or your team members) to take action. All other submissions are in the IRB Submissions Library. Both My Inbox and the Submissions Library allow filtering and sorting.

Table of Contents

My Inbox

1. If you are not already in My Inbox, click “My Inbox” in the top level navigator

My Inbox link

2. Identify the reason the application appears in My Inbox by looking at the State column

  • See the Action Needed by Submission State table below for explanation of action needed

example showing clarification request in My Inbox

3. Open the submission by clicking the link in the Name column

  • This takes you to the submission workspace

Action Needed by Submission State

State Action Needed
Pre-Submission Complete the application forms. The PI or PI proxy must submit to HSD before review begins.
Clarification Requested Edit the SmartForm and attachments to clarify as needed, and provide summary notes to the IRB when submitting the changes. The PI or PI proxy must submit the response.

Note: If the clarification was requested from Committee Review, you can only provide notes. You are not allowed to edit the study.

Modifications Required Modify the application to meet IRB requirements and submit it with changes. The PI or PI proxy must submit the response.
Deferred Review the deferral letter from the IRB. Edit the SmartForm and attachments to clarify as needed, and provide summary notes to the IRB when submitting the changes. The PI or PI proxy must submit the response.

IRB Submissions Library

The Submissions area contains all IRB submissions, regardless of type and state. Note that the submissions you see depend on your user permissions.

Accessing IRB Submissions:

1. Click the Submissions link in the lefthand column

submissions link

2. Click the relevant tab in the Submissions Library- if displayed, click the ellipsis to see additional tab options

  • If you are unsure which tab to use, we recommend All Submissions
  • See the chart below for an explanation of the Submissions Library tabs

submission library tabs

3. If desired, use filtering and sorting on the displayed list

4. Click the name of the desired submission to open the submission workspace

Submission Library Tabs

Tab Name Description
In-Review Shows all applications that are currently somewhere in the review process for the UW IRB. This includes applications requiring action from anyone, not just you or your team.
Active Shows all studies that have completed the review process and are currently active.  This includes studies with lapsed approval and studies with determinations of Not Human Research or Human Research, Not Engaged.
New Information Reports Shows all reports of new information. This includes reports that are in review and reports that have completed the review process.
External IRB Shows all UW studies that are being reviewed by a non-UW IRB, as well as any modifications or updates associated with external IRB studies.
Relying Sites Shows non-UW sites for institutions relying on the UW for IRB review.
Archived Shows all submissions that are no longer active due to closure, termination, being discarded, or being withdrawn. Also includes some studies with a determination of Not Research, Not Human Research, or Human Research, Not Engaged.
All Submissions Shows all submissions, regardless of type or state.

Using Filtering and Sorting

Many pages contain tables you can filter and sort to help you find the data you want.

  • Filtering reduces the list to only the data that meets the criteria. The advanced filter lets you combine multiple filter criteria together.
  • Sorting displays the data in ascending or descending order by a particular column.

To Filter:

1. Select the column to filter by from the drop-down menu. The menu only lists columns that you can use to filter.

filter by options

2. In the next box, type the beginning characters for the items you want to find. If you do not know the beginning characters, type a % symbol as a wildcard before the characters. Examples:

  • 71 shows all items beginning with 71
  • %71 shows all items containing 71 in any position

filtering example

3. Click the Search icon to apply the filter

  • TIP: For examples and a list of operators you can use, click the Help icon.

To Add Filters:

  1. In the Filter By area, click Add Filter
  2. Enter filter criteria. To add additional criteria, click Add Filter again
  3. Click the Search Icon to apply the filter

To Sort Data:

Click the column header you want use to sort. Click it a second time to reverse the sort order. The arrow indicates the column by which the data is sorted and the sort order, either ascending (up arrow) or descending (down arrow).

  • Note: If the column header is not a link, you cannot sort by that column.

sorting example