UW Research

Faculty Advisor Guide

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Faculty advisor sign-off is required for all studies with a student, resident, fellow, or post-doc serving as the Principal Investigator. You must complete Zipline self-registration before a faculty advisor review can be assigned to you in Zipline.

You will receive an email notification when you are assigned a study for faculty advisor review. After reviewing a study, you must record your review decision in the system using the Submit Ancillary Review action. If you have been added as a member of the study team, you will need to be removed from the study team before you are able to submit your ancillary review.

HSD may begin reviewing the study in tandem with the faculty advisor review but will not approve the study until the required faculty advisor review has been recorded in the system.

Table of Contents

View Study Information

Studies in Zipline consist of:

  • A series of web-based SmartForms with basic information
  • Attached documents that contain most of the information, including a completed IRB protocol form and other standard human subjects documents, such as the consent form

screenshot of the 3 parts of a Zipline study

1. In the My Inbox area of Zipline, click the name to open the study

screenshot of the study for review in My Inbox

2. Click View Study to view the study SmartForm and attached documents, including the IRB Protocol Form

Screenshot of the view study button for faculty advisors

3. Scroll through the study information to review. Study documents are linked throughout the form and can also be found on the Documents tab.

4. Exit the SmartForm when you are finished reviewing

screenshot of the Exit button

Submit Faculty Advisor Review

1. In the study workspace, click Submit Ancillary Review

  • NOTE: If you do not see the Submit Ancillary Review activity, ask the PI to make sure that you are not listed on the study team.  If you have been added as a member of the study team, you will need to be removed from the study team before you are able to submit your ancillary review.

screenshot of the submit ancillary review button

2. Select the review you are submitting, indicate whether you accept the proposed study, and click OK

    • “Accept” means that the research plan is acceptable and you agree to serve as the faculty advisor.
    • If changes are needed, indicate that you do not accept the proposed study and list the reason why in the comments field. After the necessary changes are complete, you can change your response to “yes.” Alternatively, work with the PI to make any necessary changes prior to submitting your review.

screenshot of a completed ancillary review activity