UW Research

Reports of New Information

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Table of Contents

Review Report Safety/Compliance Information for an overview of reporting requirements and the RNI process.

Submit RNI

Step 1: Create the Report of New Information

  • Click Report New Information from My Inbox, or from a related study or site

screenshot of the Report New Information button

Step 2: Complete the RNI Zipline SmartForm

  • Enter a short title for the submission (Question 1)
    • For most submissions we recommend using the following format: [PI Name]_[1-2 Word Descriptor of Event], e.g. Smith_Tachycardia SAE, Smith_DSMB Report, Smith_Revised IB
  • Enter the date you became aware of the information (Question 2)
    • For PAVE reports: enter the date you are submitting the PAVE report
  • Select the category (or categories) that best represents the new information being reported (Question 3)
    • For PAVE reports: Select Report as the category of new information
  • Describe the event and what, if any corrective action has been taken or is proposed (Question 4)
    • If a related modification will be submitted, please note this. If the modification has already been created, make sure to associate (link) it with the RNI in Question 6.
  • Indicate your assessment of the RNI regarding new or increased risk or safety issues, and whether the study and consent form need revisions (Question 5)
  • Link any related studies, sites, and or modifications if applicable (Question 6)
    • To add a related modification, first add the modification’s parent study. After adding the parent study, the RNI SmartForm must also be saved before the modification can be added.
    • Click the ellipsis

screenshot of the ellipsis button to select related studies and modifications

    • Select the checkbox for the related study or modification and click OK

Screenshot of associating a study with an RNI

Step 3: Upload the RNI Supplement and Other Supporting Documents (if applicable)

  • The RNI Supplement is required for all RNIs submitted by researchers.
  • You should also upload any documents related to the RNI, such as a copy of the DSMB report.
  • Never include identifiable subject information!

To Upload (Question 7):

  • Click Add
  • Select the file to upload
  • Click OK
  • Save and Exit the SmartForm

screenshot of the button to upload documents to an RNI in Zipline

Step 4: The RNI Creator must submit in Zipline

  • Click Submit RNI and OK to complete the submission

Screenshot of the Submit RNI button in Zipline


The RNI transitions to Pre-Review state and is now in HSD’s queue for review.

screenshot of the RNI in Pre-Review state

Respond to Action Required

After reviewing a Report of New Information (RNI), the IRB may require specific actions to be taken in response to the reported issue. A responsible party is assigned by the IRB to complete the action. The responsible party can respond using the Submit Action Response activity when the action has been completed.

The system sends an email to notify the responsible party and the submitter of the RNI, as well as the PIs, PI proxies, and primary contacts of all related studies. The RNI also appears in My Inbox for the responsible party.

Visit Respond to HSD for detailed instructions for responding to a clarification request.

Step 1: View the RNI details and IRB’s required action plan

  • Read the letter: Click the letter link near the top of the RNI workspace. The letter typically contains the IRB’s required action plan and a summary of the IRB’s decisions.
  • Review the action plan: Click the Action Plan tab and read the required action plan listed there, plus any history of the action plan that might be helpful.
  • Review the RNI submission details: If you aren’t already familiar with the details of the RNI, read it by clicking View RNI on the left side.

Screenshot of the RNI workspace with the action letter, view RNI, and action plan tab highlighted

Step 2: Take the actions required to complete the action plan

Step 3: Responsible Party Must Submit Action Response

  • Click Submit Action Response to indicate that the action plan is complete

Screenshot of the Submit Action Response action in Zipline

  • Add your written response in the notes field or as an attachment, including a summary of the actions taken to resolve the reported issue and complete the action plan and click OK

screenshot of the submit action response window