UW Research

Add Faculty Advisor Review

Print Print

Overview

Students and medical residents who are the principal investigator on an IRB application must have a faculty advisor sign off on their project using the Manage Ancillary Review activity in Zipline.

  • Faculty advisor review may occur concurrently with HSD or IRB review of an application. However, final IRB approval or an exempt determination will not be issued until the required faculty advisor review is completed.
  • Do not add the faculty advisor to the study team on the Zipline application before the faculty advisor has submitted the faculty advisor review. The system will not allow a member of the study team to submit an ancillary review for the study.
  • Faculty advisors receive an email notification that they have a review to complete when the student or resident adds the ancillary review to the application and the study is submitted in Zipline.

Steps to Add Faculty Advisor Review

Step 1: Click Manage Ancillary Reviews in the My Current Actions

screenshot of the Manage Ancillary Reviews activity

Step 2: Add Your Faculty Advisor as an Ancillary Reviewer

  • Click Add

Screenshot of the Add button in the Manage Ancillary Reviews window

  • Click the ellipsis by the Person field

Screenshot of the ellipsis button used to select a person as the faculty advisor

  • Use the filters to find your advisor, select the checkbox by your advisor’s name, and click OK
    • NOTE: All users must have a Zipline account before they can be added to a study in Zipline. If the person you want to add is not on the list, they must create a Zipline account.

screenshot of the person selector popup in Zipline

Step 3: Complete the Add Ancillary Review Window

  • Select Faculty Advisor as the Review type, indicate that a response is required, and click OK

Screenshot of Add Ancillary Review slide in with faculty advisor selected as the review type

Step 4: Click OK in the Manage Ancillary Reviews window to add review

screenshot of the OK button in the Manage Ancillary Reviews window

 

The faculty advisor review is listed in the Reviews tab in Zipline. The accepted column indicates “yes” when the review is completed and the application is accepted by the faculty advisor.

screenshot of an accepted faculty advisor review