October 27, 2025

MRAM-Retirement of Pre–Workday Expense Transfer Process – Effective November 1, 2025

The Pre-Workday Expense Transfer Process was implemented after Workday Go Live to provide a means to transfer costs which were charged to a different funding source or sponsored award prior to 7/1/2023 in the legacy financial system, to the correct sponsored award in Workday.

With the conclusion of the 2023–2025 biennium, it is now appropriate to retire this process.

Effective November 1, 2025, the Pre-Workday Expense Transfer process will not be available to move costs on a sponsored award grant worktag.

If an unallowable or unallocable pre-Workday cost is discovered on a sponsored award after October 31, 2025, please use the Shared Environment Reclass journal source and process an expenditure transfer as you would for post-Workday costs. Supporting detail for why the transfer is occurring so late is required and must be included on the journal as an attachment.

As a reminder, accounting adjustments on sponsored awards must occur in a timely manner. Any adjustment which occurs 120 days or more after the original transaction date must include an explanation for the late timing of the adjustment.

Please see GIM 15 for additional information on UW policy for Accounting Adjustments on Sponsored Awards.

GIM 15 – Accounting Adjustments on Sponsored Awards – UW Research

Thank you,
Vincent Gonzalez
Associate Director
Grant & Contract Accounting