UW Research

September 12, 2025

Fringe Benefit Posting Error for 8/1- 8/15/2025 Payroll Period: Updates & Next Steps

Dear Colleagues,

Yesterday during the September 2025 MRAM I shared information about the fringe benefit expenditure posting issue related to the 8/1 – 8/15/2025 payroll period. 

Issue Highlights: 

  • Approximately 1/6 of the fringe benefit expenditures posted within Workday as expected.
  • The remaining 5/6 of fringe benefit expenditures did not post to Workday. 

Actions Taken: 

  • We have posted manual journals to accrue fringe benefits for the 8/1–8/15/2025 payroll period to ensure accounts across the UW accurately reflect fringe benefit expenditures.

Manual Journal Details (UW1861 & SOM): 

  • Accounting Month: August 2025 (FY2026)
  • Accounting Date: 8/31/2025
  • Journal: 
    • JE-0000830025– UW1861 Accrue Fringe Benefit Correction for 8/15/2025 PPE
    • JE-0000830023– SOM Accrue Fringe Benefit Correction for 8/15/2025 PPE
  • Journal Source: Manual Journal
  • Line Memo: Accrue Fringe Benefit Correction for 8/15/2025 PPE
  • The transaction includes the appropriate fringe benefit ledger, object class, and spend category. 

Payroll Accounting Adjustments (PAAs): 

  • PAAs for the 8/1- 8/15/2025 payroll period will remain frozen until the Workday fix is implemented.
  • PAAs may be processed for all other payroll periods as of today, September 12th. 

Next Steps: 

  • Workday is developing a permanent fix, estimated for release in October.
  • No additional action is required from departments at this time. 

 

Sincerely,

 

Vincent M Gonzalez

Associate Director

Grant & Contract Accounting