Proposals with Outgoing Subawards

Start Early! Outgoing subawards involve multiple parties and systems.

Keep in mind, subrecipients have their own routing and approval procedures.

Clear deadlines and communication to subrecipients ensures documents signed by the subrecipient’s institutional official are received in time to route and submit the UW proposal.

• Obtain subrecipient proposal documentation:
• Letter of Intent (LOI) or subrecipient face page signed by authorizing official
• Subaward Scope of Work (SOW) that includes background info/objectives and a clear description of the work to be performed
• Detailed budget on prime sponsor budget form or spreadsheet
• Budget Justification that ties specifically to the budget line items

Provide deadlines for subrecipients that allow all sponsor and UW required documents to be:

• Incorporated into UW proposal,
• Attached to eGC1, and
• Routed in time for GIM 19 deadlines.

Review UW Policy: Preparing a proposal that includes proposed subrecipients-GIM 7.

Make sure your proposals accurately portray subrecipients vs consultant vs vendors.