Subrecipient, Contractor/Vendor, Consultant?
How do I determine if the UW’s collaborator is a subrecipient, a contractor/vendor, or a consultant? Each situation is unique & must be reviewed as a whole.
Guidance here can help make a determination between Subrecipient, Contractor/Vendor, or Consultant.
|Review Element||Subrecipient||Contractor / Vendor||Consultant|
|Project / Scope of Work Design||Collaborates on design or development||UW PI defines|
|Proposal to UW Sponsor||Works on overall proposal||Does not work on proposal||Advises only, but not as UW employee|
|Work Performance||Substantive programmatic work, significant portion of overall project||Incidental to overall project (e.g. “skilled hands/minds”)||Expert advice, review or services. Subject matter expert|
|Goods / Services||Not what a subrecipient does||Provides similar goods/services to others as part of their business||Provides similar services to others|
|Decision Making||Controls method and results of their portion of the project||Makes no project decisions|
|Compliance||Must comply with prime award terms||Not subject to prime award terms, similar requirements may apply for other reasons|
|Performance Measurement||Measured against meeting the project objectives||Tied specifically to contract deliverables, not project objectives||Not responsible for progress or overall outcome of project|
|Publications||May create or co-author publications||Does not typically create or co-author project publications|
|Intellectual Property (IP)||IP rights detailed in subaward agreement||No potential for IP to be created by contractor/vendor||Not applicable|
Review more information for:
- Preparing proposal budgets that include subawards, vendors, and consultants
- Setting up outgoing subawards
- Setting up collaborations with consultants