UW Research

November 20, 2025

MRAM Q&A November 2025

Meeting materials are available for your review along with a list of links shared during the session. Q&A from our session are included here for reference and are available in the MRAM announcements.

Within a week or so following every MRAM, an email like this one typically goes out with Q&A from the session and a link to the meeting materials.

Office of Research Misconduct Proceedings Update

Q: How does the increase use of AI effect this policy?
A: The increase in use of AI does not directly affect Executive Order 61. The use of AI itself does not constitute research misconduct. However, if AI is used in the falsification, fabrication, or plagiarism in proposing, performing, or reviewing research, or in reporting research results, then it would fall under this policy.

Research Centers Directory

Visit the new Centers & Institutes directory on the UW Research website. If you are part of a UW affiliated research center that is not yet listed in the directory, use this form to have it added.

SAGE Update

Q1: What do we do if we don’t receive a completed new line renewal before the end date of the award?
A1: The setup of required award lines can sometimes occur late for a variety of reasons. Examples include delays in award/modification execution, SAGE items that are returned to campus for required updates/clarification, and GCA processing delays. If GCA sets up an award line late, they will leave a note in the SAGE item about upcoming deliverable due dates. Additionally, if there is a tight turnaround for a final deliverable (e.g. a final invoice or final report) the GCA Award Setup Team will notify the appropriate GCA Teams so they are aware, can begin their reconciliation, and, if necessary, communicate with campus contacts. If a campus unit requires additional time to reconcile and post transactions for a final deliverable, GCA recommends contacting your sponsor to request a revised deliverable due date. GCA also recommends contacting them via Award Portal to indicate more time is needed so award line lifecycle statuses can be updated to allow expenditures to post and the appropriate GCA Teams can be notified about the delay.

Q2: Will the modification integration pull data from workday so that the budget can pull the existing grants lines to modify?
A2: Yes, SAGE will put in available Workday line & grant details to support matching of worksheets to existing lines/grants, and facilitate smooth integration. This will fall into the 2nd MOD release however. (Jan target)

Award Closeout Update and Resources

Q1: Please share the link to the encumbrance liquidation form.
A1: The encumbrance liquidation request form can be found at the top of the Changing or Close Orders page.

Q2: Is there a report indicating expenditures with Budget Dates outside of Award Period?
A2: The Workday “Cost Reimbursable Line Status Report” can be used to identify expenditures that are “Pending Award Line Date Review”. This GCA webpage on the Workday Cost Reimbursable Line Status Report gives information about the report and some tips. One key recommendation is to review and take action on expenses in “Pending Award Line Date Review” status given that these cannot be brought into the Workday Cost Reimbursable billing engine and billed on a sponsor invoice. Please note that this report is used specifically for cost reimbursable awards, so installment, Letter of Credit, or award billed via OnCore or Manual Invoicing: Department Invoicing awards cannot use this report to see expenses outside award line dates.

Q3: Can you tell us what OnCore is?
A3: OnCore Clinical Trial Management System (CTMS) is a system used for clinical trials for sponsor invoicing, among other functions.

AIDE Training & Resources Update

Give feedback on AIDE’s User Research Findings and Next Steps – Do the findings resonate with your experience? Are the team’s next steps the right direction? The team wants your feedback!

CORE Update

Q: Can the demo in the CoPRA Convo be recorded? I would love to see it, but can’t make CoPRA today.
A: CoPRA meetings are not recorded. Summaries of the meetings are published and shared via the Teams channel.

STAY IN TOUCH

Bi-monthly live sessions for collaborative problem solving. Bring your questions!
These CoPRA Convos can be found on the Office of Research Events Calendar toward the bottom of the Office of Research homepage.