APS 10.13 Requirements for University and Third Party Led Youth Programs places specific requirements on individuals designated as “authorized personnel.” Authorized personnel are employees (including staff, faculty and other academic personnel), students or volunteers who possess any of the following responsibilities with regards to youth:
- Custodial care
- Or have unsupervised access to youth. Unsupervised access means that there is a potential, even if remote, that the individual could be left alone with a youth or group of youth without other “authorized personnel” present.
It is expected that youth programs designate at least one UW authorized personnel, even in circumstances where youth are in the care or supervision of other non-UW adults, e.g., classroom teachers, chaperones, parents, etc.
What roles are considered Authorized Personnel?
Typical examples are listed below. This is not an exhaustive list. Consult with HR or OYPC for further clarification.
Not Authorized Personnel (also referred to as “other personnel”)
Note that even if an individual is not designated as Authorized Personnel, they are subject to other requirements of the University. See Policies and laws regarding minors.
What are the requirements for Authorized Personnel?
- Screening – See the HR Background checks: Rationale and process page for specific requirements for authorized personnel. Note that UW policy requires screening for other employees or volunteers with duties that fit the criteria of security/safety sensitive.
- Training – See the training section of the APS 10.13 Policy Resource Guide for detailed requirements for authorized personnel.
- Conduct – See the conduct section of the APS 10.13 Policy Resource Guide for detailed expectations for interacting with youth required for authorized personnel.