Policies and laws regarding minors

Requirements for University and Third Party Led Youth Programs

• Administrative Policy Statement 10.13 Policy Resource Guide
  Outlines specific requirements of the policy and resources for implementation.

University Requirements for Reporting Suspected Child Abuse or Neglect

• Executive Order 56: Reporting Suspected Child Abuse or Neglect
  Required actions by all employees and volunteers who suspect child abuse or neglect.
• One page overview of UW Reporting Suspected Child Abuse or Neglect requirements
  Outlines reporting requirements and steps for UW employees or volunteers per EO 56.
• Required UW Online training: Reporting Suspected Child Abuse or Neglect
  Required for all new employees and volunteers.
• EO 56 Frequently Asked Questions 
• Washington Abuse of Children Law (Revised Code of Washington 26.44)
  Defines abuse and neglect and reporting requirements set by the State of Washington. EO 56 is in accordance with this law.
• Board of Regents Governance Standing Orders Chapter 5 – Indemnification of University Personnel
  Affirms that anyone reporting suspected child abuse or neglect in good faith will be provided legal defense, indemnification and protection by the university.
• DCYF Guide to Protecting the Abused and Neglected Child | Español
  Includes definitions and FAQs to fully understand your role in reporting suspected abuse.
• What Mandated Reporters Need to Know about Racial Disproportionality in the Child Welfare System (video) English | Español

Employment of minors

• UW Administrative Policy Statement 44.3: University Employment of Minors
  Outlines parameters of the type of work and hours allowable for employed minors.
• UW Human Resources requirements for employing minors
  Additional procedural guidance for employing minors in compliance with federal, state and UW laws and policies.
• U.S. Department of Labor
  Federal regulations on age requirements for employment practices.
• Washington State Department of Labor and Industries
  State regulations for employment of minors.

Minors in labs and shops

• • UW Administrative Policy Statement 10.9: Visitors and Children in University Labs and Shops
    Outlines parameters for minors allowed in labs and shops.
  • Safety Considerations for Youth in STEAM Environments
    Safety guidelines for operating youth programs at UW in the areas of science, technology, engineering, arts, and math (STEAM), informed by federal and state laws and University policies.
  • UW Laboratory Safety Manual: section on Children and Minors
    Developed by Environmental Health & Safety. Section C.1.i. (Page 1-9) addresses restrictions on minors in labs. Includes exemptions for student learners age 16-17, including those enrolled at UW in credit-bearing academic courses.

Privacy laws and best practices 

• Children’s Online Privacy Protection Act (Federal COPPA Law)
  Federal requirements guiding collection of personal information on minors under the age of 13 via the internet.
• UW Privacy Office References on privacy laws regarding youth
  Federal laws and regulations guiding collection of personal information on minors in commercial or research settings.
• Privacy Policy for UW Youth Programs
  Includes Universal Notice and Consent standards for UW Youth Programs and FAQs. Links to these pages can also be found in the APS 10.13 Policy Resource Guide
• UW Privacy Guidelines for Engaging Youth Online and Frequently Asked Questions
  Outline and explain allowable uses of University technology with minors
• Washington State Public Records Act exemptions on disclosing personal data of minors RCW 42.56.230 section 2.a)ii.
  UW youth programs that are facing public records requests for personal data of youth in their programs should use this  citation when responding to the Public Records Office

Student-run organizations

• Registered Student Organizations Policy on Interactions with Youth
  Developed by the Student Activities Office. Pertains to all Registered Student Organizations (RSOs) on UW Seattle campus.
• Special Events Involving Youth required form to be completed by RSO for on-campus events where youth (persons under age 18) attendance is expected.

Other University policies with intersections to youth protection

The following Executive Orders address specific aspects of safety and well-being for students, employees and in some cases the general public.

• Executive Order 31: Nondiscrimination and Affirmative Action
• Executive Order 51: Sexual Violence Elimination
• Executive Order 54: Employee-Student Romantic Relationships and Conflicts of Interest
• Executive Order 55: University Health and Safety Programs: Policy and Responsibilities