Youth Program Registration System

APS 10.13 requires all UW and third party led youth programs to register with the YPRS. For guidance on the full policy, please see the APS 10.13 Policy Resource Guide. The YPRS supports youth protection at UW by collecting information about the many youth programs at, and affiliated with, UW. This information allows us to provide youth programs with better educational information and support, thereby ensuring high quality, safe programming.

An accessible version of the YPRS is available.

Program registration basics

For UW youth programs

Before your program start date you must: (a) register your program in the YPRS and (b) confirm all authorized personnel have completed a background check and two required trainings

The YPRS serves as a mechanism to initiate completion of background checks and required trainings and allows program directors to track completion of these requirements for their authorized personnel. Thirty days before the program start date, the YPRS sends notifications to personnel and program directors to alert them of all incomplete requirements and walk staff through all required actions. Through the YPRS, program directors can see compliance information in real time and send personalized reminders to staff to complete requirements.

We recommend youth programs begin the registration process at least 6 weeks prior to the program start date to ensure personnel have met the screening and training requirements before they interact with youth. Compliance is represented as completion of those elements before the start date of the session. Should authorized personnel not complete the requirements before the start date of the session, they will be considered out of compliance for that session and the session will be considered non-compliant.

For third party-led youth programs

For non-UW youth programs (i.e., third party led youth programs using UW facilities), a UW representative of the host facility or department must register the program. Hosting departments must register the program before the start date of the program.