APS 10.13 requires all UW and third party led youth programs to register with the YPRS. For guidance on the full policy, please see the APS 10.13 Policy Resource Guide. The YPRS supports youth protection at UW by collecting information about the many youth programs at, and affiliated with, UW. This information allows us to provide youth programs with better educational information and support, thereby ensuring high quality, safe programming.

Register a youth program in the YPRS

An accessible version of the YPRS is available.

Registration Basics

For UW led youth programs

  1. Register your program/study in the YPRS.
    • We recommend beginning this process about 6 weeks before you are scheduled to begin working with youth. This ensures adequate time for completing subsequent requirements.
    • During registration, you will be asked to designate your authorized personnel.
    • Registration tutorials: written PDF | YouTube video
  2. Once your form is submitted, the YPRS will notify authorized personnel of any unmet requirements for authorized personnel and guide them through completing these requirements.
  3. You may use the YPRS to track compliance with the above requirements in real time and send personalized reminders to staff to complete requirements.
    • Compliance is represented as completion of those elements before the start date listed in the registration form.
    • Should authorized personnel complete the requirements after the start date but before the listed end date, they will be considered partially compliant for that session, as will the session itself.
    • Should authorized personnel fail to complete the requirements before the listed end date, they will be considered noncompliant for that session, as will the session itself.
  4. Youth programming must be reregistered at least annually. The registration system will only allow you to log up to a year of your programming at a time, although you may prefer to register quarterly, depending on staff, schedules, etc.

For UW led research

  1. Register your program/study in the YPRS.
    • We recommend beginning this process about 6 weeks before you are scheduled to begin recruiting, collecting data from, or otherwise interacting with youth. This ensures adequate time for completing subsequent requirements.
    • If your study is subject to IRB review/approval and you indicate your involvement with youth in Zipline, a YPRS registration form will be created for you. See this tutorial for more
    • If your study is not subject to IRB review/approval, you may still need to comply with APS 10.13 and register your study. See this tutorial for more.
    • During registration, you will be asked to designate your authorized personnel.
  2. Once your form is submitted, the YPRS will notify authorized personnel of any unmet requirements for authorized personnel and guide them through completing these requirements.
  3. You may use the YPRS to track compliance with the above requirements in real time and send personalized reminders to staff to complete requirements.
    • Compliance is represented as completion of those elements before the start date listed in the registration form.
    • Should authorized personnel complete the requirements after the start date but before the listed end date, they will be considered partially compliant for that study, as will the study itself.
    • Should authorized personnel fail to complete the requirements before the listed end date, they will be considered noncompliant for that study, as will the study itself.

For third party led youth programs

Non-UW youth programs (i.e., third party led youth programs using UW facilities) are registered by a UW representative of the host facility or department. Hosting departments must register the program before the start date of the program. Information about third party personnel is not collected and compliance information is not represented in the YPRS. See this tutorial: written PDF | YouTube video.

Need help?

Check out our Registration FAQs or get in touch by