APS 10.13 requires all UW and third party led youth programs to register with the YPRS. For guidance on the full policy, please see the APS 10.13 Policy Resource Guide. The YPRS supports youth protection at UW by collecting information about the many youth programs at, and affiliated with, UW. This information allows us to provide youth programs with better educational information and support, thereby ensuring high quality, safe programming.
Register a youth program in the YPRS
An accessible version of the YPRS is available.
Program registration basics
For UW youth programs
Before your program start date you must: (a) register your program in the YPRS and (b) confirm all authorized personnel have completed a background check and two required trainings
The YPRS serves as a mechanism to initiate completion of background checks, required trainings, and acknowledgment of and agreement to abide by the University Standards for Interacting with Youth. It also allows program directors to track completion of these requirements for their authorized personnel. Thirty days before the program start date, the YPRS sends notifications to personnel and program directors to alert them of all incomplete requirements and walk staff through all required actions. Through the YPRS, program directors can see compliance information in real time and send personalized reminders to staff to complete requirements.
We recommend youth programs begin the registration process at least 6 weeks prior to the program start date to ensure personnel have met the requirements before they interact with youth. Compliance is represented as completion of those elements before the start date of the session. Should authorized personnel not complete the requirements before the start date of the session, they will be considered out of compliance for that session and the session will be considered non-compliant.
For third party-led youth programs
For non-UW youth programs (i.e., third party led youth programs using UW facilities), a UW representative of the host facility or department must register the program. Hosting departments must register the program before the start date of the program.
Youth Program Registration System Assistance
Guidance for registering program changes due to COVID-19
Tutorials
- Editing program- or study-level details of existing registrations, including editing program/study-level roles
- Adding a new session to an existing registration [pdf]
- Adding personnel to an existing, registered session [pdf]
- Adding personnel without UW NetIDs [pdf]
- Adding personnel using the spreadsheet upload [pdf]
- Viewing staff compliance details [pdf]
Tools
- Understanding the background check process; sample email templates for background check process [link to website]
- Understanding roles [pdf]
- Understanding “programs” and “sessions” [pdf]
- Using the Calendar feature to reflect your programming dates [pdf]
- Registration form preview (lists of questions) [pdf]
- Registering research in the YPRS [pdf]
- Request admin access to the YPRS (for unit or department administrators; provides view access to programs registered within that unit) [link to Google Form]
Need help?
Check out our Registration FAQs or get in touch by
- Calling (206) 616-5706
- Emailing uwminors@uw.edu
- Reporting a problem or requesting help via the Help function in the YPRS