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Office of the Youth Protection Coordinator

YPRS Tutorial: Registration form previews

The UW Youth Program Registration System (YPRS) collects registration forms for:

  1. UW led youth programs
  2. UW led research involving youth as human subjects
  3. Third Party led youth programs  

All registration forms must be completed and submitted through the YPRS online interface, but this document outlines the information needed to successfully complete the online form. 

Registration form previews

  1. Program Name
  2. Program description
  3. Directory inclusion – yes/no
  4. Program website – optional
  5. Campus Affiliation – select from Bothell, Seattle, Tacoma, UW Medicine
  6. Sponsoring Department – select from list populated by campus affiliation
  7. Minimum age of youth participants
  8. Maximum age of youth participants
  9. Program type – select from list:
    • College access
    • Early learning program
    • Educational enrichment
    • Matriculated youth on campus
    • Mentoring
    • Research
    • Service learning program
    • Sports
    • STEM
    • Summer program
    • Third party program
  10. Is the ProCard you wish to use for running background checks on file with Central HR? yes/no/not sure
  11. Roles – see here for guidance
    • ProCard holder(s) – select from UW Directory NetID search
    • Program Director(s) – use UW Directory search or spreadsheet upload
    • Department Head(s) – use UW Directory search or spreadsheet upload
  12. Date(s) and time(s) of session – see here for guidance
  13. Number of youth participants
  14. Session attributes – indicate “yes” to all that apply:
    • Collection and use of youth’s personal information
    • Exposure to hazardous materials or equipment
    • Interaction with animals
    • Locker room use for showering/changing clothes
    • Overnight stay
    • Physical activity
    • Planned one-on-one interactions with youth (e.g., mentoring)
    • Transporting youth in vehicles or vessels
    • Use of labs, shops, or makerspaces
    • Use of remote outdoor locations with potential hazards
    • Use of text, email, or social media communication with youth
    • Weekend or evening activities
    • Online/virtual interactions (e.g. via Zoom)
  15. Location – indicate On campus, Off campus, Virtual/Online, International
  16. Location description – upload itinerary or enter into text box
  17. Authorized personnel (see guidance) – select from UW Directory NetID search, add non-UW user, or spreadsheet upload
  18. Other personnel (see guidance) – select from UW Directory NetID search, add non-UW user, or spreadsheet upload
  19. Add another session (only if multi-session indicated previously)
  20. Certification of agreement to abide by all APS 10.13 requirements

  1. Study Name
  2. Study description
  3. Study type – select from:
  4. Study or research group website – optional
  5. Campus Affiliation – select from Bothell, Seattle, Tacoma, UW Medicine
  6. Sponsoring Department – select from list populated by campus affiliation
  7. Minimum age of youth human subjects
  8. Maximum age of youth human subjects
  9. Is the ProCard you wish to use for running background checks on file with Central HR? yes/no/not sure
  10. Roles – see here for guidance
    • ProCard holder(s) – select from UW Directory NetID search 
    • Principal investigator(s) – use UW Directory search or spreadsheet upload
    • Study Contact(s) – use UW Directory search or spreadsheet upload
    • Sponsoring Department Head(s) – use UW Directory search or spreadsheet upload
  11. Estimated start and end date of interactions with youth – see here for guidance
  12. Number of youth human subjects
  13. Study attributes: select Yes or No as to whether certain attributes are present in the session.
    • Collection and use of youth’s personal information
    • Exposure to hazardous materials or equipment
    • Interaction with animals
    • Locker room use for showering/changing clothes
    • Overnight stay
    • Physical activity
    • Planned one-on-one interactions with youth (e.g., mentoring)
    • Transporting youth in vehicles or vessels
    • Use of labs, shops, or makerspaces
    • Use of remote outdoor locations with potential hazards
    • Use of text, email, or social media communication with youth
    • Weekend or evening activities
    • Online/virtual interactions (e.g. via Zoom)
  14. Location – indicate On campus, Off campus, Virtual/Online, International
  15. Location description – upload itinerary or enter into text box
  16. Authorized personnel (see guidance) – select from UW Directory NetID search, add non-UW user, or spreadsheet upload
  17. Other personnel (see guidance) – select from UW Directory NetID search, add non-UW user, or spreadsheet upload
  18. Certification of agreement to abide by all APS 10.13 requirements

All registration forms must be completed and submitted through the YPRS online interface, but the below outlines the information needed to successfully complete the online form. Use the instructions in the accordion items below to register.

  1. Program Name
  2. Third Party Group
  3. Program description
  4. Program website – optional
  5. Campus Affiliation – select from Bothell, Seattle, Tacoma, UW Medicine
  6. Host Department – select from list populated by campus affiliation
  7. Is the sponsoring department the same as the hosting department? Yes/no
    • If no: Sponsoring Department – select from list populated by campus affiliation
  8. Minimum age of youth participants
  9. Maximum age of youth participants
  10. Program type: select all those that apply
    • College access
    • Early learning program
    • Educational enrichment
    • Matriculated youth on campus
    • Mentoring
    • Research
    • Service learning program
    • Sports
    • STEM
    • Summer program
    • Third party program
  11. UW Representative(s) (see guidance) – select from UW Directory NetID search
  12. Session name
  13. Date(s) and time(s) of session – see here for guidance
  14. Number of youth participants
  15. Select Yes or No as to whether certain attributes are present in the session.
    • Collection and use of youth’s personal information
    • Exposure to hazardous materials or equipment
    • Interaction with animals
    • Locker room use for showering/changing clothes
    • Overnight stay
    • Physical activity
    • Planned one-on-one interactions with youth (e.g., mentoring)
    • Transporting youth in vehicles or vessels
    • Use of labs, shops, or makerspaces
    • Use of remote outdoor locations with potential hazards
    • Use of text, email, or social media communication with youth
    • Weekend or evening activities
    • Online/virtual interactions (e.g. via Zoom)
  16. Location – indicate On campus, Off campus, Virtual/Online
  17. Location description – upload itinerary or enter into text box
  18. Certification of written agreement in place with third party group, confirming third party understands and will meet/exceed APS 10.13 requirements