Youth at UW

APS 10.13 Protecting Youth at UW Policy Resource Guide

Administrative Policy Statement 10.13 Requirements for University and Third Party Led Youth Programs protects the well-being of youth (i.e., individuals under age 18) involved in UW programs, activities, events, and research, and safeguards them against harm. It is everyone’s responsibility to protect youth from harm. Those who have interactions with youth as part of their UW duties must follow the specific requirements below.

Does this apply to my UW program, activity, event, or research?

Find out here

Third parties

If you are a non-UW youth program that uses UW property (e.g., facilities, grounds, etc.) click here.

Youth program requirements

All of the requirements below must be met in order to maintain compliance with this policy

Click here to download a policy quick reference checklist.

Registration requirements

UW youth programs must be entered into the UW Youth Program Registration System (YPRS) prior to the start of the program.

The registration system is currently in development and will be available in October 2019.

Resources:
Link to the Youth Program Registration System- Coming soon!
How-to resources for the Youth Program Registration System- Coming soon!
Youth Program Registration System FAQs

Requirements for Authorized Personnel

Employees and volunteers designated as authorized personnel must complete the following screening, training and conduct requirements prior to interacting with youth.

Who are Authorized Personnel?

1. Screening requirements:

Authorized personnel must have a valid background screening on file prior to interacting with youth and every three years thereafter. See specific background screening procedures on the UW HR website here. In FY 20, while funds last, fees for WATCH and A-Check Global background screenings for authorized personnel requiring a background screening will be paid for by the Office for Youth Programs Development and Support.

Other related policies: 
Background screenings may be required for other security/safety/sensitive positions within a UW youth program.  See here for additional background screening criteria.

Resources:
UW HR background check procedures for UW youth programs
Offenses that staff must disclose immediately to supervisor: RCW 43.43.830
Background check FAQs

2. Training requirements:

Authorized personnel must complete the “Promoting Safe Interactions with Youth” online training prior to interacting with youth. Training completion will be tracked centrally in the YPRS. This training is available online through the Bridge TMS, accessible with a UWNetID.

Youth programs must sufficiently train all personnel to provide safe and developmentally appropriate program services. See here for suggested training content that addresses the safety and developmental needs of youth.

Other related policies: 

All UW employees and volunteers are required to complete the training, “Reporting Suspected Child Abuse or Neglect.” Training completion will be tracked centrally in the YPRS for any personnel involved in a UW youth program. This training is available online through the Bridge TMS, accessible with a UWNetID.

Resources:
Youth Program Online Training (includes both online trainings listed above)
Additional youth program orientation and training resources
Training FAQs

3. Conduct requirements:

Authorized personnel must abide by the University Standards for Interacting with Youth.

Youth programs should incorporate these standards into pre-service hiring and orientation activities.

Resources:
Sample Conduct Code
Conduct FAQs

Reporting suspected child abuse or neglect and behaviors of concern

If a youth program representative becomes aware of behaviors of concern that represent clear violations of the University Standards for Interacting with Youth, they must notify SafeCampus at 206-685-SAFE within 48 hours.

Other related policies: 

Additionally, in accordance with UW Executive Order 56: Reporting Suspected Child Abuse or Neglect, all employees and volunteers must report suspected child abuse or neglect at the first opportunity to the Washington State Department of Children, Youth and Families Child Protective Services (DCYF CPS) or the police no later than 48 hours after suspecting that the abuse has taken place. Situations of suspected abuse that involve a UW program, employee, volunteer or facility, must also be reported to SafeCampus, after contacting CPS or the police.

Resources:

University Standards for Interacting with Youth
Behaviors of concerns FAQs
Report Child Abuse Youth at UW page
SafeCampus
Reporting Suspected Child Abuse and Neglect UW online training
Reporting Child Abuse or Neglect FAQs

Safe environments

Youth programs must adhere to state and federal workplace and environmental safety regulations and ensure the health and safety of youth. Specifically, youth programs must follow guidance provided by the University when hosting youth in labs, shops, makerspaces or other facilities with certain hazards present.

Other related policies: 

Youth are only allowed to access UW labs, shops, and makerspaces, under the direct supervision of an authorized faculty, staff member, or student, or part of a formally guided tour or supervised educational program as outlined in Administrative Policy Statement 10.9.

Resources:
APS 10.9 Visitors and Children in University Labs and Shops
EH&S Considerations for Youth in STEM Environments
UW Laboratory Safety Manual
WAC 296-125-030: Prohibited and hazardous employment—all minors
DOL Employment Standards for 16- and 17-Year-Olds in Nonagricultural Employment
Safe Environments FAQs

Emergency and safety planning and response

Youth programs must have an emergency preparedness plan in place in the case of a natural disaster, active shooter, or other emergencies as well as maintain everyday safeguards to minimize safety risks and protect youth in their programs.

Youth programs must be included in their department/unit’s fire safety and evacuation plan.

Youth programs must have procedures in place to respond to known health conditions, including medication management and any other reasonable accommodations, and health related emergencies.

Resources:
Emergency Preparedness Plan Template (in development)
Unit Fire Safety and Evacuation Plans
Managing and reducing risk in your youth program
Protocols for managing health conditions/health related emergencies (in development)
Emergency and Safety FAQs

Privacy practices

Youth programs must process personal data in accordance with applicable University privacy policies and frameworks, including the Privacy Policy for UW Youth Programs. 

Resources:
Privacy and UW Youth Programs webpage
Administrative Policy Statement 2.2 University Privacy Policy
Privacy and Youth Programs FAQs