UW Research

Add Faculty Advisor Review

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Faculty advisor review is required when the principal investigator is a student, post-doc, fellow, or resident. The Manage Ancillary Review activity is used to obtain and document faculty advisor review. Do not add the faculty advisor to the study team on the Zipline application before the faculty advisor has submitted the faculty advisor review. The system will not allow a member of the study team to submit an ancillary review for the study.

The faculty advisor review may occur concurrently with HSD or IRB review of an application. However, final IRB approval will not be issued until the required faculty advisor review is completed.

The Manage Ancillary Reviews activity:

  • Must be completed by the PI or a PI proxy
  • Automatically sends a notification to the assigned faculty advisor when the ancillary review is added or when the application is submitted to HSD, whichever happens last

Basic Steps

1. Click Manage Ancillary Reviews in the My Current Actions column

screenshot of the Manage Ancillary Reviews activity

2. Click Add

Screenshot of the Add button in the Manage Ancillary Reviews window

3. Click the ellipsis by the Person field to send to a specific person, such as a faculty advisor

Screenshot of the ellipsis button used to select a person as the faculty advisor

4. Select the checkbox by the person’s name and scroll down to click OK

  • NOTE: All users must have a Zipline account before they can be added to a study in Zipline. If the person you want to add is not on the list, they must request a Zipline account by emailing hsdinfo@uw.edu.

5. Select Faculty Advisor as the Review type, indicate that a response is required, and click OK

Screenshot of Add Ancillary Review slide in with faculty advisor selected as the review type

6. Click OK in the Manage Ancillary Reviews window to finish

screenshot of the OK button in the Manage Ancillary Reviews window

The faculty advisor review can be found in the Reviews tab in Zipline. The accepted column will indicate “yes” when the review has been completed and the application has been accepted by the faculty advisor.

screenshot of an accepted faculty advisor review

Next Step