How do I escalate an urgent sponsored research problem?
The Office of Research can help escalate issues where a project is at risk of losing funding, collaborators, or vendors. You may request this escalation after you have pursued other relevant central office urgent request processes.
Central Office Urgent Request Processes
These units have steps to follow before escalating an issue through your Dean’s office to the Office of Research:
For the following units, email them directly with a standard subject line: “Urgent request – funding/collaboration at risk”
Escalation After Central Office Steps
If escalation is still needed after following other central office steps, please provide the following required request intake details and send them to your Dean’s Office designee.
If they agree that your issue meets their criteria for escalation, they will forward to Mandy Morneault, Chief Administrative Officer in the Office of Research, to triage to the appropriate central offices.
Request Intake Details
Action needed: What is the specific problem to resolve? Do you need help with an ASR, MOD, export review, financial reporting, contract extension, field advance funding, invoice payment, transferring funds, supplemental funding, etc.? Which central office(s) need(s) to take action (OSP, GCA, Procurement, Export Controls, Financial Conflict of Interest, etc.)?
Background: Briefly, what is the nature of the urgency, and what is at risk? What is the deadline to resolve the risk? Which escalation path did you pursue prior to using this Office of Research escalation path (e.g. who have you discussed with already, such as the central office and/or unit managers)?
Project Information:
- UW PI Name:
- Sponsor:
- eGC1#:
- ASR# or MOD#:
- AWD#:
- Grant#:
- Advance#: (if applicable)
- Attach Invoice (if applicable)
Actions & Supporting Docs:
- Names of OSP contacts and dates when you reached out about this problem.
- Names of GCA contacts and dates when you reached out about this problem.
- Names of Procurement contacts and dates when you reached out about this problem.
- Have you opened any help tickets in UW Connect or Award Portal?
- If so, please list the REF numbers and submission dates.
- Please attach any supporting emails/documentation you have sent or received related to this request.