SAGE Awards

Award Setup

Campus units and the Office of Sponsored Programs (OSP) both receive notice of awards (NOAs) from sponsors. When OSP receives the NOA, they initiate the award setup request in SAGE and send it to campus for completion. When campus units receive the NOA, they initiate the award setup request in SAGE.

Process for When Campus Units Receive NOA

1. Receive Notice of Award (NOA).
2. Initiate award setup request in SAGE.
3. Copy and modify an existing SAGE budget (or create a new SAGE Budget).
4. Link the eGC1 and SAGE Budget to the award.
5. Complete required award fields.
6. Submit award setup request for review and processing.
7. OSP and GCA review, approve, and process the award setup request via SAGE and Workday integrations.
8. Once approved, the award appears in Workday, spending is enabled, and you receive a notification that the award is ready!
9. From Workday you can spend, review invoices, and track expenditures.

Award List

The Award List allows you to initiate a new award setup request, easily search and filter for all awards (by eGC1, PI, or award short title), and quickly view award status and last actions taken.

Image of the Award List coming soon!

General Information

After you initiate an award setup request, by default the General Information page displays with pre-populated details from your eGC1 (Title, Periods, Sponsor Details, PI/Department, etc.). You can update the General Information sections as needed.

Budget & Award Lines

Your SAGE Award Budget (created by copying or creating a new SAGE Budget) identifies how you would like your awarded funds to be set up in Workday. You can also forecast future period budget amounts for a full project budget view.

From the Budget & Award Lines section, search for your SAGE Award Budget by PI, Title, or BudgetID, and connect it to your award setup request.

Select your budget and the authorized periods, and your budget information displays here! Any changes made to your SAGE Budget syncs back to the award request form, up until it is submitted for routing.

SFI & FCOI

SFI disclosure and FCOI training status auto-populate from the eGC1. Missing disclosures or training display here to remind you of any actions needed.

Cost Share

Cost Share information auto-populates from your eGC1. From here, you can upload an updated Cost Share Addendum as needed.

Fiscal Compliance

Enter as much Fiscal Compliance information as you can in this section, for example, unique sponsor invoicing or reporting requirements. Grant and Contract Accounting (GCA) updates the rest.

Non-Fiscal Compliance

Non-Fiscal Compliance information auto-populates from your eGC1. From here, you can make updates as needed. This helps keep your compliance information current and notifies the appropriate units of any key changes.

Supporting Attachments

Easily upload any additional attachments relevant to your award.

Review & Submit Award

Review a read-only version of your SAGE Award setup request before submitting it to the Office of Sponsored Programs (OSP). If the award is missing any information, this clearly displays at the top of the page.

Award View

Once your SAGE Award setup request is processed, view the current award information at any time from the SAGE Award View. To access the SAGE Award View, navigate to the Award List and select an award. From here, review items related to the award including:

• Latest award information (General Information, Budget, Award Lines & Details, Cost Share)
• Current Compliance information
• Award History
• Comments
• Actions & Requests (both completed and “in-flight”)

Award Modifications

To request an award modification, select your award from the Award List. This opens your award in the Award View where you can select CREATE MODIFICATION.

From here, you can choose the type of modification, and add any additional supporting details. If you need to add or remove funding, or change any dates, you need to make these changes in your connected SAGE Award Budget first. After the SAGE Award Budget is updated, the relevant amounts and dates will flow through to the SAGE Modification Request Form automatically.

Review & Submit Modification

Review a read-only version of your Modification Details before submitting to OSP.

Monitor the status of your modification requests from the Actions & Requests section within the Award View.

Meetings and Mailing Lists

We communicate via the following meetings and mailing lists as important research-related information becomes available. Be sure to attend and subscribe. We will share relevant UWFT news and updates over the next several months:

Monthly Research Administration Meeting (MRAM)

MRAM is a monthly meeting open to staff interested in research award administration at the UW. Visit the MRAM website for more information.

MRAM Mailing List

Subscribe to the MRAM mailing list to stay informed on timely and relevant research administration information.

Office of Research Information Services (ORIS) Mailing List

Subscribe to the ORIS mailing list for the latest news, resources, and availability regarding our research administration systems.

SAGE Resources

SAGE Budget Course

With UWFT, campus units are required to use SAGE Budget for award setup. The SAGE Budget course provides an overview of how to establish budget settings, add personnel and costs, create sub budgets, and link budgets to an eGC1. Learn more and register. 

SAGE Budget Job Aid and User Guides

• SAGE Budget Job Aid
• SAGE Budget User Guides

Workday Resources

Refer to the UWFT nanolearning videos for a review of financial literacy and Workday topics:

• Introduction to Generally Accepted Accounting Principles (GAAP)
• Introduction to Accrual Accounting
• Foundation Data Model (FDM)

Terminology

Refer to the Research Administration Terms on Knowledge Navigator for usage and reference of commonly used terms like Proposal, Award, Sponsor Type, and more.