June 11, 2026

Reprocess Award Cost Issue – Impact and Next Steps

Sharing information about a recent award cost processing issue affecting grants and to outline our current progress and next steps.

Background: On May 27, 2026 a Reprocess Award Cost job was aborted due to a processing error. While many journals from the aborted job were correctly updated to “Canceled” status, a significant number were not. As a result, erroneous F&A activity posted to approximately 2,000 grants, and cost reimbursable spend lines tied to canceled journals affected an additional 2,000 grants. Workday Support has been notified, and both the root cause and potential remediation options are under investigation.

List of Impacted Grants: Grant List – Reprocess Award Cost Issue – 2026-05-27

Posting Dates in Workday: Erroneous transactions posted to grants on the following dates:

  • May 1, 2026 – First day of the open accounting month
  • May 27, 2026 – Date of the reprocess award cost event

Next Steps: The goal is to coordinate with Workday to implement a fix before both June and Fiscal Year 2026 close in mid-to-late July.

Impact to GCA Deliverables: Below is GCA’s processing approach for grants impacted by this issue

  • Invoicing
    • Interim Cost Reimbursable Invoices – On hold
    • Final Cost Reimbursable Invoices – On hold
    • Installment & Milestone Invoicing – Proceeding as normal
  • Reporting
    • Interim Financial Reports – On hold
    • Final Financial Reports – On hold
  • F&A Adjustments – Remain on hold for impacted grants to prevent further downstream impacts
  • Closing – On hold
  • Urgent Sponsor Requests – GCA will manually adjust and submit deliverables as needed for urgent sponsor deadlines

No action is required from campus units at this time. We will provide additional updates as more information becomes available. Questions or concerns about this matter can be directed to gcahelp@uw.edu.