June 10, 2026
MRAM: FY26 Washington State Estimate Letters
In compliance with the Washington State Administrative and Accounting Manual Chapter 90 on fiscal year-end reporting policies and procedures, the University of Washington must submit invoices or estimates for all services rendered through June 30, 2026 on awards sponsored by Washington State no later than July 24, 2026. Any expenditures not invoiced or included in an estimate letter by this deadline may not be reimbursed by the State.
Many of you have already received or will receive an estimate/invoice requests from your sponsors for estimates or invoices on grants sponsored by a Washington s tate agency. Grant & Contract Accounting (GCA) will prepare these on your behalf, but we will need your assistance to ensure a reasonable, good-faith estimate.
During the week of June 29th – July 2nd, 2026, GCA will send Award Portal tickets on Washington State awards that require invoicing information for the June 2026 billing period. One Award Portal ticket will be sent for each applicable award line, and departments will have one week to respond. We encourage all departments contacted to respond as soon as possible to ensure the required estimate letters can be prepared accurately and submitted on time.
GCA will prepare and submit one of the following by July 24, 2026 for active Washington State awards:
An estimate letter for award lines that:
- expire in FY26, or
- require supporting documentation from department regardless of expiration date
An invoice for award lines that expire after FY26 and either:
- are Cost Reimbursable and do not require any supporting documentation, or
- are Cost Reimbursable and GCA can provide supporting documentation, or
- Milestones/deliverables met through June and confirmed by the department
This information is also available on our FY26 Washington State Estimate Letter Process webpage. Please send questions to GCA by emailing gcahelp@uw.edu, submitting an Award Portal ticket, or calling 206-616-9995.