UW Research
Frequently-Asked Questions

What does a campus and PI approved eGC1 mean to OSP?

The Office of Sponsored Programs relies on our principal investigators (PIs) & campus unit approvals of an eGC1 to indicate PIs, Departments, and Schools/Colleges have provided substantive review of the following aspects contained within a proposal.

The PI is responsible for ensuring that the proposal follows all sponsor technical instructions, is complete, accurate, and meets all programmatic, administrative, and compliance requirements. PIs also make assurances when a proposal is submitted on an eGC1 in SAGE.

Accuracy and acceptability of the following information are the responsibility of the PI, the reviewing Department, and School/College, as reflected by the PI’s Assurance on the eGC1, as well as campus unit approvers.

Personnel

  • Personnel Eligibility (includes Principal Investigator)
  • No Conflict of Commitment
  • Reasonableness of the commitment of faculty and staff effort, including possible impacts to teaching and other obligations
  • Institutional Base Salary (IBS) and commensurate salary request are accurate
  • Debarment, suspension, or ineligibility status of key personnel
  • Qualifications and training of personnel to carry out the proposed research or other activity
  • Qualifications of subrecipient personnel
  • Correct application of and consistency with UW Academic HR rules to personnel and students proposed on project
  • Appointment information is accurate

Proposed Programmatic Components

  • Grantsmanship, including strategy, persuasiveness, and significance
  • Scientific and technical merit
  • Academic value of the research activity
  • Scope of Work meets sponsor and proposal guidelines
  • Any F&A waiver or GIM 19 waiver information is approved by the department official (e.g., Chair) before submission to OSP

Facilities, Resources, and IT Capabilities

  • Accurate portrayal of subrecipients and vendors
  • Facilities and resources listed are available for use
  • Correct location information is listed, and commensurate F&A rate used
  • All information, data, equipment, materials proposed for use are available
  • Research data privacy and security requirements can be met, including technical, administrative, or organization measures required by sponsor
  • Required documentation to support authorized official certification to the sponsor
  • Proposed budget is sufficient, adequate, appropriate for the proposed research/activity see GIM 2, GIM 13, GIM 23

Formatting and Sponsor Technical Instructions

  • Proposal available & accessible to OSP in sponsor system, if applicable
  • Proposal attached to eGC1, including all related attachments in their complete form. This includes all requested documentation by a pass-through entity.
  • Collaborator elements appropriately associated/linked in sponsor systems (for example NSF collaborative proposals)
  • Current RFP used, if applicable, and sponsor application templates are completed and accurate
  • Required sponsor forms or letters are accurately completed and ready for authorized official signature
  • Technical Instructions are followed and consistent with sponsor requirements, such as: Appearance, titles, and headings, naming conventions, format, page limit, order, required attachments, and content of the proposal.
  • Grammar, spelling, sentence structure, jargon, scientific and technical terminology, punctuation, and abbreviations

Compliance with University Limited Submission requirements.

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