Need help with complex research proposals?
May 14, 2015
Visit our Proposal Development Resources webpage and check out the templates, primers, samples, tracking tools and calendars. Resources include:
What's new in the UW research community — important announcements, upcoming events, and helpful tips can all be found here.
Visit our Proposal Development Resources webpage and check out the templates, primers, samples, tracking tools and calendars. Resources include:
Join us on May 12, 2015, from 1:00pm-2:30pm at the UW Tower Auditorium for a live webcast. Learn what the UW is doing differently to comply with the changes in Federal Uniform grant guidance. No registration needed. You may also participate remotely. Because our link supports 200 users, attendees participating remotely are encouraged to watch in groups. For regular updates see the Federal Uniform Guidance webpage.
New federal regulations governing sponsored research could affect you! Join a live presentation/webcast on Tuesday May 12 from 1:00-2:30 pm in the UW Tower. This presentation, sponsored by the UW Uniform Guidance Advisory Team, will be followed by a panel Q&A session so you can get the information you need.
The Office of Research is pleased to announce the launch of a new website and registration tool managed by CORE (The Collaborative for Research Education). Users may search for and sign up for courses, access their course transcripts (for non-required training), and track when a class they are interested in is added to the schedule.
The Research Fact Sheet and improved FY14 Annual Report are available on our Stats and Rankings Page. Updates include:
The OR Fact Sheet for FY14 is Available on our Stats and Rankings Page.
Tools for managing the development of research proposals are accessible as downloadable templates and samples at the Proposal Development Resources website. Templates include a proposal development timeline, budget justification primer, UW boilerplate, work-plan sample, subcontract checklist and other tools.
The latest Grant Runner updates allow you to use Grant Runner for a wider range of opportunities.
Key updates include:
Although the recreational use of marijuana is legal in Washington State, existing federal regulations restrict the use of marijuana in research at the UW. Current guidance for UW researchers is available through the Office of Research. Submit questions to Research@UW.edu.
Questions about how to prepare and manage your NIH institutional training grant? Find answers at the "Guidance for NIH Institutional Training Grants" website for tips and tricks for the lifecycle of the grant:
Sign-up for the Training Grant User Group listserv; to subscribe, email email@example.com
Recent lapses in biosafety practices at federal laboratories prompted the NIH to urge grantees to participate in National Biosafety Stewardship Month in September. UW strongly encourages PIs and laboratory directors to inventory biohazardous agents and reexamine lab policies and procedures that impact biological safety.
Visit the EH&S Biosafety Stewardship webpage for detailed information.
Two categories of awards are open to faculty on all three campuses. The awards are seeded through existing gift funds — including the President’s Fund for Emerging Priorities.
Innovation Research Awards (FY15): support unusually creative early and mid-career faculty in health, natural, social and engineering sciences. The goal is to foster high-payoff work that promises to be transformational but for which other funding sources are limited.
Innovation Education Awards (FY15): to foster new levels of student engagement and understanding, especially through active learning. The goal is to encourage teaching innovations that are novel in approach, result in better student learning outcomes, can scale for broader impact, and add to the field of evidence-based teaching and learning.
Updated Stats and Rankings page. New web layout provides access to the charts and graphs that are most frequently requested, and the new Monthly Research Award Summary (access to new reports by the 25th of each month).
Manage Your Subscriptions. Simplify subscription management to Office of Research publications.
The following review criteria will be used by OSP for competing proposals that meet GIM 19 deadlines.
Review comments from OSP will be made as either Required Changes or Recommended Changes.
The Office of Management and Budget released its grant reform regulations called the Uniform Grant Guidance (Omni-Circular). This guidance relates to administrative requirements, cost principles and audit requirements for federal awards.
The Omni Guidance Core Team was assembled to track and report on differences between past and new federal requirements including policy, procedure, and system changes. See the Uniform Grant Guidance webpage for timelines, and UW and federal/sponsor information.
The FY 2013 Annual Report of Awards and Expenditures is now available.
Total grant and contract awards were $1.238 billion, tripling our research funding over the last twenty years.
From 1974 - 2009 the UW received more federal research funding than any other U.S. public university, and since 2009 in the top two for receipt of federal funding. Since 1969 we have placed among the top five for total funding for all public and private universities in the country.
Due to our talented faculty, as well as new research space and facilities that have come online, in the last four years our federal market share has increased 35% from 2% to 2.7%.
The Human Subjects Division (HSD) has teamed up with the Institute of Translational Health Sciences (ITHS) to bring you IRBshare. IRBshare is a centralized, electronic joint IRB review model that accelerates the review process by enabling a temporary reliance between member IRBs for initial review.
The UW navigated the Federal Shutdown and Restart successfully, however, our federal sponsors are not yet back to business as usual. Federal awards were not issued in October after the shutdown and we have seen a significantly reduced number of awards in recent weeks. Our sponsors have not issued further guidance regarding the timing of the release of awards. OSP and GCA are poised to process awards in our streamlined fashion as soon as they arrive. We will continue to keep campus informed using the MRAM email list and posting updated information to the Federal Government Shutdown & Restart Guidance for Research Programs webpage.
See our webpage for the latest guidance on the transition from our federal sponsors and the Office of Research.
Please see our web page for guidance for the Office of Sponsored Programs and Human Subjects Division, as well as additional federal resources.
New resources will be added to this page as they are made available.
Questions or concerns contact firstname.lastname@example.org
The most likely impact is on new studies that have not yet received IRB approval, where delays for a variety of reasons are possible. The attached table summarizes the information we have at present. It also includes suggestions for action and possible mitigation. Questions or concerns contact Karen Moe: email@example.com or firstname.lastname@example.org.
Please forward requested additional resources/links to email@example.com for posting
The partial shutdown of the federal government that began at midnight last night will have negative effects on some human subjects research. The most likely impact is on new studies that have not yet received IRB approval, where delays for a variety of reasons are possible. The attached table summarizes the information we have at present. It also includes suggestions for action and possible mitigation.
HSD will provide new information and updates as we receive them. If you experience other negative impacts, we would appreciate knowing about them so we can explore mitigation avenues and share the information campus-wide.
The Federal government has yet to pass a budget or continuing resolution, so the UW is making plans to respond to a federal shutdown on October 1, 2013. The OMB Memo and FAQ dated 9/17/13 addresses grants and contacts in Section II of the FAQs. If you receive communication from your federal sponsor, please forward to firstname.lastname@example.org to ensure this office is aware.
Do you avoid submitting T32 training grant proposals because of the frustration for you and your administrators? Help is on the way! See our new webpage with a tool-set of resources including resource links, a downloadable guide, and tips and tricks compiled by our campus experts.
The University of Washington was ranked eighth among public universities in the country (excluding federally-funded military academies) in the quality of undergraduate education, according to Forbes. The UW also was ranked first among all colleges and universities in Washington. Forbes used a methodology based on valuing output over input. Measurements included: student satisfaction, post-graduate success, student debt, graduation rate and nationally competitive awards.
We received feedback that there was a need for a more transparent process for Research Affiliation Agreements. Revised instructions are located at the beginning of the template. This template can be found on the Fostering Research Collaboration website under Interdisciplinary Resources.
Questions? Contact email@example.com
The new webpage for approval of outside professional work for compensation is live! The site is easy to navigate and describes the routing process including scenarios and FAQs for guidance. Contact us with all questions at: firstname.lastname@example.org. We are here to help!
You may now choose between using current benefit rates or preliminary benefit rates for future budgeting; new budgets will default to preliminary rates.
NEW POLICY Release of Certain Types of Funding
Effective May 1, 2013
Impact on researchers: Easier and faster access to funding for certain types of funding awards.
Funding for human subjects research cannot be released by OSP until the researcher has obtained one of these from HSD: IRB approval; exempt status; or a Limited Activities Determination (LAD).
New policy: Recent federal clarification makes it possible for us to expand the types of grants that are eligible for a LAD determination. This is great news for researchers, because the LAD form is short, easy to complete, and quick for HSD to review. The specific changes are:
New name: Delayed Onset Human Research (DOHR).
We know that name changes can be annoying, but the National Institutes of Health (NIH) recently started using the label "Delayed Onset Human Research" for this type of determination. Using the same label as NIH should ease the use of this mechanism for releasing funds.
Expanded to additional funding sources: The LAD was limited to research that required significant development work prior to involvement of human subjects. Now, researchers can obtain a DOHR determination (and thereby obtain access to funds right away) for these additional types of awards: (a) award mechanisms whose only human subjects research is funding for small projects or trainees that will be selected and funded by the awardee; and (b) clinical research networks or consortia that will create protocols over the course of the award.
Expanded to additional types of awards: The LAD was limited to federal funding administered through OSP. The DOHR has been expanded to include funding from non-federal entities administered through OSP (except when specifically not allowed by the award conditions).
The DOHR application process is the same as the LAD process: complete the short simple form; HSD makes a quick determination; HSD sends the researcher a memo to be submitted to OSP and then to the funding agency.
The information will be uploaded to the HSD website on Friday, April 26th. Watch your inbox for the HSD eNews.
The Office of Research Campus Update is now available online. Read about sequestration, an update on the Research Roadmap and a variety of topics of interest to the research community.
As Associate Vice Provost, Caroline will oversee the limited submissions program, VISIT program, and assist the vice provost in areas related to the administration of centers and institutes and other interdisciplinary research efforts. She is the Gerald and Lyn Grinstein Professor of Microbiology in the School of Medicine. Caroline replaces Dave Eaton who is the new Dean of the Graduate School.
Congratulations to Associate Vice Provost Dave Eaton who been selected Dean of the Graduate School! He will begin his position on March, 15. Dave has provided oversight on programs such as Bridge funding, limited submissions, and the Fostering Collaboration Initiative. Caroline Harwood, the Gerald and Lyn Grinstein Professor of Microbiology, will be assuming the position of Associate Vice Provost.
Giffels’ experience includes developing institutional policy, implementing procedures, monitoring and auditing compliance, developing training, and serving as the institutional point of contact for research compliance. He joins the Office of Research on February 1.
Associate Vice Provost Jeffrey Cheek, will be continuing in his role of Associate Vice Provost for Research Administration but will be focusing on operations and oversight and leadership of the Research Roadmap initiative.
Lynette Arias has accepted the position of Assistant Vice Provost and Director, Office of Sponsored Programs. Lynette brings a wealth of knowledge in research administration. She is a team-builder and understands the complexity of a high-volume sponsored programs office. She joins the UW on January 7, 2013.
The Fostering Research Collaboration website is live! This site is a doorway to interdisciplinary tools and resources: Faculty Profiles; Research Centers; Energy Research; Resources including the Handbook for Leaders of Organized Research Units, and the Complex Proposals Management Group which consults on the development and submission of collaborative proposals.
Are you considering developing a grant proposal that crosses disciplinary boundaries? CPMG is available to consult on the proposal development and submission process for proposals that are large, collaborative, multi-investigator and multi-institutional. Services are currently provided at no charge. Contact us at email@example.com.
ORIS has revamped the limited submissions page, connecting faculty and administrators to information about these opportunities much faster. A new database backend tracks opportunities, pre-proposals and metrics, which will make it easier to solicit and select the strongest proposals.
Nine sessions are scheduled from Oct-June covering topics related to compliance and research program development. Paul Yager is our first speaker on October 12th and the topic is Successful Grantsmanship and Proposal Development. We hope you can join us!
Husky SciVal Experts is a tool to identify faculty with specific areas of expertise based on their publications and grants. Search and gather data from Scopus®, a citation database of peer-reviewed literature and quality web sources.
Open to all faculty, students, and staff.
The Financial Interest Disclosure System (FIDS) is now available, supporting UW’s new FCOI policy as well as replacing the paper-based system previously used to submit SFI disclosures. Now, Investigators must use FIDS to electronically submit their SFI and travel disclosures. For more information, please see the FCOI website.
Lynne Chronister has accepted the position of Vice President for Research at the University of South Alabama (her alma mater).
While her departure is truly a loss for the UW, we know her talents will be a great asset to her new institution.
Her last day is July 13.
The online Financial Conflicts of Interest (FCOI) training is now available at http://uw.edu/research/fcoi. Starting August 24th, 2012, Public Health Service (PHS)-funded investigators or investigators anticipating receiving PHS funds must complete the online FCOI training prior to the expenditure of funds on any new awards.
The University of Washington’s policy on Financial Conflict of Interest (FCOI) will be revised to comply with the Public Health Service (PHS) FCOI regulations which go into effect on August 24, 2012. UW investigators must continue to follow the current UW’s SFI Disclosure Policy (GIM-10) until otherwise informed.
The Office of Research is developing implementation processes and throughout the summer will post frequent updates on the new FCOI Web site.
In honor of our 150th anniversary, we are pleased to present a timeline of education and research at the UW. Take a tour of our beginnings from a small university of 30 students to the premier university we are today.
Through the Royalty Research Fund, the Office of Research supports faculty seeking to advance new directions in research. In January, 30 proposals were funded for a total of $1,001,767.
OEI (part of 2y2d) announces their newly designed website! This site offers a myriad of useful information including tools and templates for strategic planning, organization assessment and process improvements.
The Director of the Human Subjects Division, Karen Moe, was one of five people invited to provide expert testimony at the November 16-17th 2011 meeting of the Presidential Commission for the Study of Bioethical Issues. (The agenda and video of the testimony can be found on their website at http://bioethics.gov/cms/meeting-seven.) The Presidential Commission is an advisory panel appointed by President Obama. It advises the President on bioethical issues, seeking to identify and promote policies and practices that ensure scientific research, health care delivery, and technological innovation are conducted in a socially and ethically responsible manner.
Human subjects research was the focus of this meeting and the Commission's work for the previous four months, particularly the issue of compensating research subjects for injuries or adverse events resulting from their participation in the research. Moe described the UW's human subjects assistance program, on behalf of the several UW offices that oversee the program. The UW program, in existence for over 30 years, has been repeatedly singled out by NIH, other federal officials, and news media as unique and exemplary. After Moe's presentation, Commission members included her in their discussion for the next 1.5 hours. The Commission released its report, "Moral Science: Protecting Participants in Human Subjects Research", in December.
Our new streamlined Annual Report is now available! One of the report highlights is the UW's impressive total of $1.513 billion for sponsored research funds.
The UW iGEM team won the 2011 World Championship! Their work included months of lab work and genetic engineering of microbes—one to produce diesel fuel and another to help treat the difficult digestion problems for people with gluten intolerance.
The OEI offers valuable services to help units achieve operational excellence. Most are offered at no charge! To learn more, please contact us at firstname.lastname@example.org
The National Science Foundation has awarded an $18.5 million grant to establish the new Engineering Research Center for Sensorimotor Neural Engineering at the UW. Researchers at the center will work on “neurobotics”, the development of robotic replacement limbs that can be controlled with the mind.
New! Our updated Research Centers page lets you easily search and browse UW's various centers and find guidance on how to establish your own. Collaborative work provides opportunities to address big social problems and allows for research activities to cross the boundaries of discipline.
Friday, September 16th, Johnson Hall.
Learn about UW services available to support your research program and help you meet research requirements.
September 22-23, 2011, Meany Hall.
Nationally recognized speakers will focus on the ethical challenges of research collaboration among peers, with industry, and worldwide in this US Health and Human Services, Office of Research Integrity sponsored conference.
Federal regulatory agencies recently proposed major changes in the federal human subjects regulations. Collectively, these changes would significantly enhance subject protections while also reducing regulatory burden. You can read specific details about the proposed changes at the federal Office of Human Research Protections (OHRP) site.
The Human Subjects Division (HSD) of the UW Office of Research (OR) invites your comments on the proposed changes. Your feedback will help provide the basis for a comment from HSD to OHRP. If you'd like to have your comments considered for the HSD statement, please email your feedback to Karen Moe, HSD Director, by
September 10th . Please link your comments to specific sections or questions as identified in the proposed changes.
You can also submit comments directly to OHRP at any time before
September 26th . Follow the instructions at the OHRP website.
The revision process itself is likely to take a few years:
To ensure that the UW research community is kept fully informed at every step of this historic process HSD has set up a discussion board for conversation regarding the proposed changes. If you don't have a UWNetID, you can choose the "ProtectNetwork" option and register for a free account.
Please contact Karen Moe if you have any questions.
The new UW Research Home page — research.uw.edu — provides a single entry point to essential information supporting the conduct of research. And to fit your business, not ours, it organizes that content topically, rather than along the lines of our org chart.
Our goal is to ease your workload by giving you a clear path to the tools, policies and compliance information you need to be successful.
We also want to highlight the success of the amazing research you do and raise the reputation of the University as a premier research institution. Visitors to research.uw.edu will find dynamic stories and images showcasing the achievements of the UW research community.
Finally, the new Home page establishes the foundation for a more personalized experience with research at the University. And it looks as great on an iPhone as it does on a laptop, so you can access what you need when and where you need it.
Next steps will include a major clean–up and re–architecting of the sites and pages behind the Home page across the UW research enterprise. After that we'll be rolling out new services to you via the site, and exploring how to tailor the experience for each individual researcher.
We'd love to hear your thoughts on our new direction. Send your comments and suggestions to email@example.com.