Policies, Procedures and Guidance
Gift Funded Research: Compliance Checklist
UW Research that is funded via gift funding is subject to the same regulatory requirements as sponsored programs.
This checklist is designed to help researchers determine where to locate additional guidance so they may comply with these regulatory areas.
Data and Technology
If you will need to access, store, or share data, review the UW Privacy Office website for applicable laws and regulations.
If you will be developing new technology, methodologies, systems or other patentable innovations review resources from CoMotion.
If the project involves:
- exporting hardware, equipment, specimens, goods, software or monies
- sharing or transferring information or data to foreign nationals in the United States or abroad (including UW faculty, staff, or students)
- travel to or collaboration with a person or entity in a sanctioned country (e.g., Cuba, Iran, North Korea, Sudan, Syria)
Contact the UW Export Control Officer (Director for Export Controls) at email@example.com.
Environmental Health & Safety
Contact the UW Environmental Health and Safety Office if the proposed project includes any of the following: Biohazards, Select agents and toxins, Radioactive materials, Chemical thresholds (toxic, unstable, explosive), or Diving.
If the project involves interaction with Human Subjects, or identifiable data or specimens from human subjects review the UW Human Subjects Division guidance.
If the project involves clinical trials, UW Medicine faculty, facilities, or services contact Clinical Research Budgeting and Billing (CRBB).
Human Embryonic Stem Cell Use
If the research involves the use and/or creation of human embryonic stem cells: contact firstname.lastname@example.org.
Questions about Human Subjects Research at the UW? Contact Human Subjects Division via email: email@example.com.
If the research involves animal use contact the UW Office of Animal Welfare.
Contact the UW Office of Animal Welfare for guidance on animal use in research.
Gifts from Foreign Entities
Gift funding that originates from a party located in or affiliated with the government of Cuba, Iran, North Korea, Russia, Syria or China must be reviewed for acceptability.
Contact your advancement representative for the review process on the acceptability of these foreign gift funds.
Gifts from Federal Restricted Parties
If the funding originates from a federal restricted party contact Export Control Officer or firstname.lastname@example.org.
If you, or other researchers contributing to the design, conduct, or reporting of the research, have a Significant Financial Interest as defined in GIM 10 review Financial Conflict of Interest guidance, especially for SFI Review for Unsponsored Research that Requires IRB Review, and submit disclosures accordingly. Contact the Office of Research directly for further guidance on disclosure requirements for research supported by Gift Funding.
Approval for Facilities
Get approval from your School/College Dean’s Office if the project will be using UW facilities, renovating UW space, or leasing space.
Non-UW Individuals & UW Locations/Resources
If you intend to grant access to non-UW visitors, please get permission first. Start with your Department Administrator for possible visiting scholar appointment or visiting scientist appointment.
- GIM 34: Classification of External Support as Either a Sponsored Program or a Gift
- GIM 10: Financial Conflict of Interest
- Sponsored Program or Service?
- When do I need an eGC1?
- UW Advancement: Distinguishing Between Gifts and Sponsored Programs