UW Research

June 21, 2023

SAGE ASTRA Roles Validation

The following message about coming updates to SAGE ASTRA roles was sent to department authorizers on Wednesday, June 7, 2023 alongside a unit-specific spreadsheet that included a given unit’s SAGE ASTRA users and their current- and future-state roles. SAGE ASTRA authorizers will be able to make changes to ASTRA roles starting July 7, after the Workday Finance and SAGE release is complete.

  • SAGE ASTRA Authorizers: If you are a SAGE ASTRA authorizer who is actively authorizing SAGE users for your unit and you did not receive this message, please reach out to sagehelp@uw.edu. Review the ASTRA My Authorizations page if unsure.
  • SAGE Users: If you have questions about SAGE ASTRA roles, please contact your unit’s SAGE ASTRA authorizer. Refer to the ASTRA Who Can Authorize Me? page if unsure.

As mentioned to MRAM on 5/19/23, Financial Organization (Org) Codes will be replaced by Cost Centers with the Workday Finance launch in July. With this update, certain SAGE ASTRA roles will also change; however, access to SAGE will remain the same.

You are receiving this message because you are listed as a SAGE ASTRA authorizer. We strongly encourage you to review the following SAGE ASTRA spreadsheet and confirm ASTRA roles are set up correctly to cover SAGE approvals in your unit: Department-Specific ASTRA Spreadsheet.

Note: This message and spreadsheet was sent to the ASTRA authorizers in your unit that are listed on the spreadsheet. Please download a copy of the sheet and coordinate any updates as needed with your colleagues.

SAGE ASTRA Spreadsheet Details:

  • Roles Included: The spreadsheet only includes the people in your unit with SAGE ASTRA roles that have an existing org code set as the span of control.
  • Future (Post-Workday) Roles Without Span of Control: Certain roles will no longer require a span of control value. This is noted as “no span of control needed” (refer to Future Role SpanofControl column). These roles are the same as the Proposal Preparer role and grant general access to SAGE, but not to specific eGC1s.
  • Pre-Workday eGC1s: To access pre-Workday eGC1s, certain people will be assigned the SAGE Read-Only and Global Edit roles with the org code used for the span of control.
  • Future (Post-Workday) Roles With Span of Control: To access eGC1s created after Workday launch in July, future Reviewer, SAGE Read-Only, and Global Edit roles will have a new research hierarchy code assigned as the span of control (refer to Future Role SpanofControl column).

If you need to make updates to your unit’s future SAGE ASTRA roles, you will need to do so directly in ASTRA after the SAGE release is complete, starting July 7.

If you have any questions, please contact sagehelp@uw.edu.