Disclosure Notification

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The Disclosure Notification section appears on the PI & Personnel page.

disclosure notification section

The Send Disclosure Notification button is used to notify investigators that they have to complete a disclosure (thus linking the disclosure with the eGC1). The button displays both before and after OSP approves the eGC1.

Note: If the Sponsor name (on the Details page) is either blank or “Pending – Notify OSP of Correct Sponsor” the Send Disclosure Notifications button will be grayed out, and an alert message displays. Once you select a Sponsor, the button will become active.

You should send Disclosure Notifications:

  • As soon as possible when the eGC1 is composing. If you haven’t sent the notifications  before you complete the eGC1, SAGE will automatically send them (at Noon and 10:00 PM daily).
  • Whenever you add a new investigator.
  • At Just in Time (JIT) for eGC1s that were approved prior to 8/17/2012.

To send an email message to let each investigator know that they need to complete a disclosure, click the Send Disclosure Notifications button. Once you send the notification, the Compliance Details information (in the Personnel section) will change from “Disclosure Notification not Sent” to “Disclosure Required”.

If an investigator has an unlisted email, that information will display under their name in the Personnel section. When you select the Send Disclosure Notifications button, an informational message appears, explaining that the standard email text (as shown below) will be included in an email to the eGC1 Preparer with instructions to forward it to the investigator.

egc1_personnel_email_warning

Note: SAGE will send only one email notification to each investigator. If an investigator misplaces the email message, they can access FIDS at  http://www.washington.edu/research/tools/fids/

Sample disclosure message:

Subject Line: ACTION REQUIRED: Your completion of a Disclosure for eGC1 A99999

Email Content:

ACTION REQUIRED: You are required to complete a disclosure for this eGC1 whether or not you have related Significant Financial Interests (SFI). Do this as soon as possible, as OSP will not submit applications to sponsors without a completed disclosure.

Role – Co-Investigator
eGC1 # – A99999
eGC1 title – [the application long title]
PI name – John Doe
Sponsor – American Mathematical Society
Sponsor Deadline Date – 10/15/2014

Please click the link below to access the Financial Interest Disclosure System (FIDS): http://www.washington.edu/research/tools/fids/.

  • Click the Sign In button to display your FIDS Profile
  • Scroll down to the Disclosures section
  • Click the Complete Disclosure button associated with this eGC1

Per GIM 19, the application should be received in OSP at least seven (7) business days before the sponsor deadline, and not later than three (3) business days. Your disclosure should be completed no later than the time the application arrives in OSP.

Note: If you have a PHS sponsor, you will be required to take the FCOI training prior to engaging in the research.

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