Tag Archives: eGC1

January 2022 Legacy SAGE Budget Retirement

Legacy SAGE Budget Retirement

Thanks to valuable user feedback, the Office of Research Information Services (ORIS) launched a redesigned SAGE Budget tool in 2020 with a more streamlined, efficient, and intuitive look and feel. This new design also lays a foundation for upcoming integrations between SAGE and Workday.

Over the last year, we’ve collected your feedback and have added several features to ensure the current SAGE Budget format meets all of your core needs (e.g. APL and Fixed Fee). We are now ready to retire the legacy format, which allows us to focus our continued enhancements in the new format only. This is especially important as we prepare for the critical role that SAGE Budget will play in communicating award budget information to the financial system when the UW goes live with Workday Finance.

Upgrading of all Legacy Budgets

With the retirement of legacy SAGE Budget, all existing budgets in the legacy format will be upgraded to the new (current) budget format. Upgrading means:

  • When you open your budget, it will open in the new (current) version.
  • Those who had access to the legacy budget will have the same access on the upgraded version.
  • On the History page, snapshots of previous budget versions will now display in the new (current) format.
  • All costs and settings (like targets and salary caps) that were enabled on the legacy budget will be enabled on the upgraded budget.
    • Note: Auto Adjusting Entries (AAE) will not be available in the new (current) format. AAE will be converted to a standard costs line on the primary worksheet, with a note, “Converted Auto Adjusting Line.” The following budget details will remain the same:
      • object/sub-object code
      • cost amount
      • periods

Budget List Updates

The following changes have been made to the budget list:

  • The option to create a legacy budget has been removed
  • The Format column has been replaced with a Created Date column
  • An “Upgraded” indicator displays when a budget has been upgraded by the system

The default sort order on the budget list remains the same, descending by last edited date. You can still search for your budgets by Principal Investigator (PI) name, budget number, or budget title.

budget list with new look

Other Budget Updates (released in advance)

The default Prorated Direct Cost (PDC) rate that displays when you enable APL on a budget worksheet has been updated from 35.2% to 35.0%.


Ad Hoc Approver Improvements

Two changes were made to the list of roles that display when adding an ad hoc approver to an eGC1 approval flow:

  • Several out-of-date roles have been removed.
  • The list has been alphabetized.

SAGE Subawards (released in advance)

Subaward Expiration Fix

Subawards that reached Expired status were not updating to Active status when a modification was processed which pushed the End Date into the future. That issue has been fixed so that the overall Subaward reflects accurate status information.

Subaward History Now Includes All Subaward Status Changes

The Subaward History now includes events for each time the Subaward Status changes. Previously, the Subaward History only included status changes for Subaward Actions. This will provide more information about when the overall Subaward transitioned through process steps.

The Attached Documents page includes all the electronic files attached to the eGC1 for routing, approval, and later reference.

Note: Users and reviewers with access to the eGC1 can view all documents.

For details on how to update an existing attachment or upload a new attachment, see eGC1 and Grant Runner Attachments.

Attachment sections:

In this section, upload and attach the documents that will ultimately be submitted to the sponsor. Attaching them to the eGC1 makes them available online to all authorized approvers, including OSP.

Be sure to organize the documents according to the sponsor’s specifications. Use the PDF file format unless the sponsor indicates otherwise.

If there are pages that OSP needs to sign, place those pages in a separate PDF and upload the file in this section.

You can attach a draft version and update it with the final version before indicating that your application is “ready to submit.”

Internal Documents for OSP

In this section, you should attach the documents that OSP needs for compliance reasons or for a better understanding of the information with the grant application.  OSP will not submit these documents to the sponsor. An example is the Cost Share Addendum.

If both OSP and your department reviewers need to view these internal documents, upload them here. Any reviewer can see all of the attached documents regardless of which section they are in.

Internal Documents for Dept/School/College

In this section, you should upload and attach the documents for your reviewers other than OSP.

Any reviewer can see all of the attached documents regardless of which section they are in.

Connected Budget Documents

The Connected Budget Data section links to the current versions of your connected budget and sub budgets. You will see the connected budget and sub budgets, with the budget number, budget type, budget name, and Budget Edit Number. To display a budget in Microsoft Excel, click the budget link.

When your eGC1 and budget are in Composing, Withdrawn, or Returned status, you can modify the data in the budget. The Budget Edit Number will change when you make modifications to the parent budget or any attached sub budgets. When your eGC1 and budget are in Routing or In OSP status, you cannot edit the budget unless you withdraw the eGC1 or OSP returns it.

Once OSP has approved the eGC1, you can edit the linked budget. When you link a budget period to an eGC1, you cannot link it to another eGC1. You can link the budget’s future periods to another eGC1. This allows you to revise the approved budget period and update future periods to reflect changes in funding.

Uploaded by OSP

These documents are uploaded by OSP in support of, or in reference to, this application. You can view the documents from within the eGC1. If the eGC1 is in Returned status, you can update an attachment, but you cannot delete it.

You can view award and administrative documents associated with your application from the Related Attachments section. This includes signed concurrence letters, notification documents from sponsor, agreements, extension approvals, and subaward documents.

Please note that you cannot view compliance documents, and significant financial interest (SFI) documents from Related Attachments.

Note: The Related Attachments list may not include some non-award agreements (NAA). This happens when OSP processes the NAA while the related eGC1 is still in Composing status. If you need to view an NAA that is not available, please contact OSP by email to request the file.

The following information is displayed for each file.

Field Description
Description As entered by the OSP administrator. Common descriptions may include:

  • Fully executed award
  • Signed Concurrence Letter
  • Notification from Sponsor
File Name  The name of the attached file.
Source The type of item and the item number to which the file is attached. Common item types include Funding Actions (FA), Pre-award notifications (PAN), Post Award Changes (PAC), and Subawards (SC).
Version The current version of the file, indicating whether the file was updated.
File Type As indicated by the OSP administrator who processed it. File types included are:

  • Agreement Documents
  • Award Documents
  • Internal (UW) Documents
  • Notification Documents to/from Sponsor.
Attached The date and time the document was attached to the source item. Documents display in reverse chronological order.

System Generated Budget Snapshots (Historical)

The System Generated Budget Snapshots (Historical) section is only displayed for eGC1s with budgets associated or disassociated before April 20, 2011. SAGE previously attached snapshots of the budget as it was when it was associated with or disassociated from an eGC1. To view the snapshots in Microsoft Excel, click the View link.  You cannot remove these documents. The system will not generate new snapshots.

Tip: To take advantage of the new budgeting versioning and integration features, disassociate the associated budget from the eGC1, and then connect your budget. You will see more detailed information in Budget History and be able to view your most current budget information in the eGC1.

When you connect an older budget, the Budget Edit Numbers will start with “1” regardless of how many edits you made before April 20, 2011.

The System to Administer Grants Electronically (SAGE) is the tool that researchers and grant administrators use to prepare proposals for approval and submission to the funding agency. At the UW, the appropriate campus units, compliance offices, and the Office of Sponsored Programs must review and approve all grant and contract proposals.

The Approvals component of SAGE manages the electronic routing of the proposal for approval. It is also used to manage the approvals for Advance Budget Requests for funded proposals.

This guide describes the functionality of the Approvals component for both eGC1 applications and advance budget requests.

The “approval flow” includes all UW individuals, divisions, departments, deans, and/or compliance offices (including OSP), that must review and sign off on a proposal before its submission to the sponsor. Review: How the Flow is Generated.

SAGE automatically routes the proposal to the individuals and units included in the approval flow. The system also sends email notifications of pending approvals to Approvers on campus. OSP uses their SPAERC (Sponsored Projects Administration & Electronic Research Compliance) tasklist to manage proposals waiting for approval. Review: Reviewer Email Notifications.

As a reviewer, you can access the approval flow for an application from the Approvals tab in SAGE. You have the option of viewing a graphical or a textual representation of the approval flow.  If you are a preparer or owner of the eGC1, you can also access the approval flow from the Certify & Route page of the application.

Generally, anyone who appears on the SAGE approval flow is referred to as a reviewer. More specifically, reviewers are either Approvers or Watchers.



  • Monitor the status of an eGC1; they are not required to approve the eGC1
  • May choose to “mark” the application as Watched
  • May add a comment that then becomes part of the permanent record of the proposal

April 2021 SAGE Maintenance Release

SAGE General

New Funding Action (FA) fields added to SAGE API for GCA Budget Setup

The following fields have been added to the SAGE API, allowing GCA significant time saving in their budget setup automation work.

  • FA Number
  • Prepared By
  • Approved By
  • F&A Explanation
  • Disposition of Balance
  • Intellectual Property
  • Frequency of Report
  • Final Report

Following this SAGE API release, MyResearch squirrel will be updated so that GCA can fully access the FA data for budget setup automation (MyResearch release timing TBD).


Budget Connection Issues Resolved

The following issues with budgets that are connected to eGC1s have been resolved:

  • Bad routing state caused by having a budget connected to a second eGC1
  • Linked budgets not opening correctly on non-editable eGC1

SAGE Budget

Minor Polish Updates

  • From the budget list, you can now right click on the budget title and it will open in a new tab.
  • When adding personnel costs, the new row is now added to the top of the salary and benefits table for greater visibility.
  • When viewing budget history snapshots, the banner text has been reworded for added clarity.

SAGE Grant Runner

Sponsor Budget Map Ordering

A minor issue with personnel ordering on the Sponsor Budget Map has been fixed.


August 2020 SAGE Maintenance


Updated list of Countries and States on Grant Runner Forms

Grants.gov has updated their country and states list on forms version 3.0. Currently NIH does not have any opportunities using forms version 3.0 but they do have plans to use this form set in late Fall 2020. Proactively, we have updated Grant Runner forms version 3.0 to display the new country and state codes. Users will not see this change until NIH releases the opportunities using the new forms version. The updated forms are:

  • SF 424
  • Performance Sites
  • R&R Key Person Expanded form
  • PHS Human Subjects and Clinical Trials Inclusion Enrollment form

Updates to Grant Runner Forms F

Some minor updates to Forms F were made including improving some validations and updating the expiration dates on the following forms:

  • PHS 398 Career Development Award Supplemental form
  • PHS Fellowship Supplemental form
  • PHS Assignment Request form
  • PHS 398 Cover Page Supplement
  • PHS Human Subjects and Clinical Trials Inclusion form

SAGE Miscellaneous Bug Fixes

  • Grant Runner HSCT exemption numbers not clearing
  • Subaward form not allowing new lines in Internet Explorer
  • eGC1 Contacts & Access page conflicts with connected Budget contacts


Improve Visibility to FCOI Review Required

“ Review Required” has been bolded on the PI, Personnel, & Organizations page in SPAERC to make it easier for OSP reviewers to see.

shows bolded display of Review Required in SPAERC

Bug Fixes

  • The FA Current Amount was not displaying in the cycle details for applications connected to a current (V2) budget.
  • Returned eGC1s connected to a current (V2) budget were uneditable.


Bug Fixes

  • From the OHN view, some details were not displayed in read-only mode.

SAGE Budget

Remove Worksheet Filter from Budget Summary Page

During internal testing, a minor variance was found in how rounding was applied to budget totals on the Summary when the worksheet filter feature was used. To avoid any discrepancies while further work is done on that feature, the worksheet filter has been temporarily removed from the Summary page.

January 2020 SAGE Maintenance Release

SAGE Suite-Wide

Session Timeout Handling Improvements

When any open SAGE Suite application is left idle for 40 minutes (this can vary if you have other applications open that require UW authentication), users will now see an on-screen warning that their SAGE session will time out in 5 minutes without further activity. Renewing your 45 minute session can be done by simply clicking “Keep Working” in the warning pop-up. If your session expires, the system will automatically redirect you to a login page. This change will provide clear and consistent handling of session time-outs, reducing user confusion and accidental data loss.


Improved eGC1 Status Handling at the Time of Award

An eGC1’s status changes to “Awarded” when a child funding action is initially sent to GCA. However, there were certain circumstances when the eGC1 status wasn’t updating appropriately if the child funding action was returned to OSP and then re-parented to a new eGC1. To catch these cases, the eGC1 status will also update to “Awarded” if the child funding action is “Re-Sent by OSP” to GCA. Existing eGC1s in “Approved” status with a child funding action in “Processed” status were updated to “Awarded” status.


Update Subaward Expiration Rules (delayed release)

The nightly batch job that updates the subaward status was simplified, and now evaluates Subaward End Date only. If the Subaward End Date is in the past, then the status is changed to “Expired”. If a new modification is approved, the subaward status will be changed to Active once again.


Funding Action and Post-Award Change Receipt Contact Updates

The electronic Funding Action (FA) and Post-Award Change (PAC) receipt PDFs that are sent to award contacts have been updated to include updated OSP and GCA contact information in the footer.


SFI Value of Compensation Label Update

The significant financial interest form in FIDS has been updated to clarify that the “Value of Compensation” should be annualized — “Annual Value of Compensation”.

MyResearch Integrations

RegID included in SAGE API to MyResearch

RegID is now being provided from SAGE to MyResearch as a unique identifier to associate people to their eGC1s and Awards. While working in this area, an issue was resolved that had caused RegID to not be captured for PI changes on funding actions. Historical gaps in RegID data were also corrected.

When you are logged in to SAGE, but have not been actively using the system for 40 minutes, a dialog message displays indicating that your session will expire in 5:00 minutes. The dialog will continue to count down the time. You have the option to click “Keep Working” to re-activate your session.

If you do not click “Keep Working”, then when the time count reaches zero (0) minutes, your session will expire. Your browser will be redirected to a “session expired” page from which you can log back in to the system you were using. Any unsaved data at the time your session expires will be cleared.

The SAGE system has always timed out after 45 minutes of inactivity. We have now made the timeout more visible so you know that your session has expired, instead of sending you to the tasklist with no explanation.

The following image shows the session timeout dialog, with the time remaining until expiration and the instruction to click “Keep Working” if you want to continue to stay logged in.

sage session timeout dialog

September 2019 SAGE Maintenance Release

Products Updated


New Project Types added to eGC1

Two new project types have been added to the eGC1. Users can now select “Cooperative Agreement” or “Other Transaction Authority” (a federal designation) from the list, in addition to the current options.

FIX: Sponsor Deadline warning displays when it should not

SAGE and SPAERC users were seeing a sponsor deadline warning message in cases where the deadline had not exceeded our internal due date, causing confusion. The issue was occurring due to time zone differences between east and west coast, and has now been resolved to disregard time of day when comparing the dates.

Update to Read-Only Non-Fiscal Compliance Page for EHS-1 and D-1

In a prior release, an update was made to the Non-Fiscal Compliance page of the eGC1, in order to display the full list of options a user was asked to choose from when responding to the Environment Health and Safety and Data and Technology questions. The display caused confusion for users and has now been updated with a more intuitive presentation of the responses, for added clarity.

Removal of Grant Runner attachment validation for spaces in file name

An old Grant Runner validation disallowing spaces in file names has been removed, to align with NIH current rules for file naming conventions. For details on all allowable characters, see the eGC1 and Grant Runner Attachments article.

Validation Update for Grant Runner

A validation has been added to Grant Runner, to indicate that the RR Research Plan attachment “Program Report Publication List” is required for Renewal applications. This coincides with a recent NIH update of the same.

Applicant PI Added to Email Notifications – Part 2

When an Applicant PI is identified in the personnel listing of an eGC1, that individual will now receive all priority notifications that the primary PI receives. This work was divided across two releases due to the volume of updates to be made, and work is now completed.

SAGE Suite-Wide

Caching Updates to Improve Releases

In the past, certain types of system updates would require the user’s cache to be reset before the change would be visible or to prevent unexpected behavior. The cache was automatically reset every 24 hours, but at times caused help desk calls the day after a release. Technical improvements have been made across the SAGE Suite that will no longer require users to clear cache to see certain changes.

SAGE Budget

FIX: Error on selection of staff with no salary or effort in Workday

An update has been made so that staff with no salary or effort in Workday will still be selectable in SAGE Budget, with a default of 0 in both salary and FTE fields. The user can manually update both salary and FTE as necessary, to project future salary for the individual.

FIX: Excluding Compensation Allocations with Earning Codes

Some personnel with special earning codes related to APL work were flowing through to SAGE Budget with multiple distribution rows, all at 100%. An update has been made to filter out these special APL Workday entries, so that the appropriate Institutional Base Salary is represented in SAGE Budget.

FIX: $25k cap for Subawards incorrectly applied to TDC budgets

For budgets using the base type Total Direct Costs (TDC), when an 03-62 subcontract expense was entered as a line item on the parent budget (and not as its own sub budget), the $25k cap on amount subject to F&A for subawards was incorrectly being applied. The total amount subject to F&A for the 03-62 line item was also showing an incorrect figure. Neither issue occurred when using sub budgets for subaward expenses. These issues have now been fixed.


Updates to Post-Award Change (PAC)

In order to improve the data quality, reporting, and analytics around award data, the following changes have been made to the Post-Award Change in SPAERC and SERA:

  • Addition of Revised Start Date field, displayed for the PAC Requested Change type “Start Date Change”
  • Addition of Revised End Date field, displayed for PAC Requested Change types “Extension”, “Early Termination”, or “Relinquishment”
  • Addition of Temporary End Date field, displayed for PAC Requested Change type “Temporary Budget Extension” (formerly called “Advanced Extension”)
  • Addition of Modification Number field
  • Addition of Originating Sponsor Award Number field, which will pre-populate from the parent FA data, when present.

Updates to PAC Notification PDF

The above new PAC fields will also be displayed on the PDF attachment that is sent to campus when a PAC has been processed.

Updates to Pending Actions Report

The above new PAC fields are also included on the GCA Pending Actions Report

PAC Requested Change Type Updates

The following changes have been made to existing PAC types:

  • “Advanced Extension” is now relabeled as “Temporary Budget Extension”
  • “Significant Financial Interest” has been removed
  • “Create Program Income” has been removed
  • “Change of Award” has been removed
  • “Change in Authorized Action” has been removed

The removed PAC Requested Change types will continue to display on historical PACs.

Update to Cycle View of PAC Data

When in the SPAERC or SERA Cycle view, the PAC row will now display the new Revised Start Date, Revised End Date, and Temporary End Date fields when populated.

Intellectual Property Provisions validation message update

The validation message that appears when the Intellectual Property Provisions question is not answered will now match the current question label, for added clarity.

SERA only: Future budget biennium selection removed

The Budget Biennium field, updated by GCA in many of the items in SERA, will no longer show future biennium dates for selection. This change will help prevent erroneous biennium selections.

SPAERC only: Grant Runner Submit no longer displays timeout error

Upon submission of Grant Runner applications in SPAERC, the system was displaying time-out errors that were misleading and likely to cause unnecessary alarm or confusion. The error tracking has been updated to improve the quality of the messages received by OSP on submission.

SPAERC only: Activity Locations Page Expanded by Default

The eGC1 Activity Locations page in SPAERC will now display as expanded by default, for easier viewing of relevant data without additional clicks.


Automation of AUMS Renewal Reminders

In order to streamline processes for the Office of Animal Welfare (OAW) and Environmental Health & Safety (EH&S), the renewal reminders for AUMS screening will now be system-generated. The email notifications will be delivered as follows:  For existing AUMS applicants who are still working with animals or whose animal exposure status is unknown, reminder emails will be sent on the following cycles, unless a new application is submitted prior:

  • 35 days prior to renewal date (to applicant only)
  • 7 days prior to renewal date (to applicant only)
  • 1 day past renewal date (to applicant and their supervisor, when the applicant is an active employee.)

Applicants who are former staff, now inactive in Workday, will also receive the reminder notifications, since these individuals may continue to work with animals either on a voluntary basis or through an affiliation with the UW.

If the applicant no longer works with animals, the email will direct them to change their animal exposure status accordingly. (See next entry). When their animal exposure status is marked as “Inactive. No further work with or around animals”, no more reminders will be sent.

AUMS Status for No Further Work with Animals

The AUMS Profile now includes a field to indicate Animal Exposure Status. This will allow existing applicants to communicate to EHS & OAW that they no longer work with animals, or are again working with animals. When the exposure status is set to “Inactive. No further work with or around animals”, the individual will no longer receive any renewal reminders.

Profile History Display in AUMS OHN Module

When an AUMS applicant changes their animal exposure status in any way, the AUMS system will log the change, and the history of changes will be visible to the Occupational Health Nurses in EH&S and other authorized AUMS administrators. This will provide a helpful trail of when exposure status has changed for an applicant.

AUMS Ergonomic Questions now trigger “Consult Required” Review Action automatically

When an applicant has responded in the affirmative on any of the ergonomics questions on the AUMS questionnaire, the application’s  Review Action will be automatically set to “Consult Required” to ensure an occupational health nurse reviews the application appropriately.

FIX: Can’t update AUMS Supervisor

An issue preventing the changing of an applicant’s supervisor in both the AUMS Applicant and OHN modules has been resolved.


SFI Entity Type update

A change has been made to the Entity Type field when users are adding or updating SFI in FIDS. The “Foreign Government” entity type is now relabeled as “Foreign Government/Institution of Higher Ed” to better align with NIH disclosure requirements.

FIDS Reviewer: Update to Related Sponsored Research display

To better assist FIDS reviewers in monitoring compliance, a change has been made to the display of Related Sponsored Research (eGC1s). For eGC1’s that are in “Awarded” status the system will now show the most current and relevant related eGC1s based on the end date of the Funding Action instead of the end date of the eGC1. This will mitigate the accidental omissions of eGC1s whose anticipated start and end dates differ greatly from the Funding Action start and end dates.

For additional helpful context, the start and end dates of eGC1s will display in the list, when the eGC1 has not yet been awarded. Once awarded, then the Funding Action start and end dates will display in the list, along with the FA Number for reference.

MyResearch Integrations

SAGE Data Integrations with MyResearch

The following SAGE data was added to a web service to enable MyResearch future work.

  • eGC1 data needed for Current and Pending Support generation
  • New PAC fields mentioned above, for use in Award View
  • Carryover funding action field and new PAC fields in the SAGE web service will also enable GCA automation of award setup and changes in the financial system

July 2019 SAGE Maintenance Release

SAGE eGC1 & Approvals

Sponsor Deadline Added to Approvals Section

In order to give reviewers/approvers better visibility to the application’s sponsor deadline, the deadline now appears on the Approval Graph in the Application Details section.

PI Assurance Statement Updated with Multiple PI Guidance

The Assurance Statement for Principal Investigators on eGC1s has been updated to include a statement guiding them on their responsibilities for ensuring Multiple PIs from external organizations provide proper assurance, in compliance with federal regulations. The newly included verbiage reads as follows, and is visible on the Certify and Route page when the PI is logged in, and on their approval page when they have not yet noted their assurance:

If this is a multiple PI application, I understand that if I am the eGC1 PI, my approval of the eGC1 indicates I have obtained written assurances from external PIs named in this application that include this Non-UW Multiple PI Assurance Statement.

Application PI Added to Priority Email Notifications

When an eGC1 contains personnel with the Application PI role, the Application PI will now receive the following email notifications to ensure they are alerted to important changes:

  • Final Sponsor Documents Required for eGC1 – reminder email for deadlines sent if eGC1 has not been marked “Ready to Submit”
  • eGC1 Returned by Reviewer (campus reviewer) – to inform owners their submitted eGC1 has been returned by a campus reviewer
  • eGC1 Returned by Reviewer (OSP) – to inform owners their submitted eGC1 has been returned by OSP
  • eGC1 Received at OSP – eGC1 has reached OSP and will begin the central review process; includes OSP assignment
  • Application Review Notice (auto generated by OSP) – generated after central review and includes OSP review comments
  • Requested Documents Ready for Pickup – signed and scanned documents are uploadable to an application and are ready for pickup
  • FCOI Just-In-Time notification – to indicate eGC1 has reached JIT
  • Funding Action email w/Funding Action pdf attached
  • Post Award Change email w/PAC pdf attached

FIX: Non-UW authorized SAGE users cannot create new eGC1

Non-UW SAGE users, such as partners as SCCA or Fred Hutch, were receiving errors when attempting to initiate new eGC1s. The system restriction has been updated, so that all persons with a valid UW NetID and an appropriate SAGE Astra Role can perform their SAGE duties as expected.

FIX: Common Interdisciplinary Org Unit Reviewer checkboxes can’t be unchecked

An issue was resolved where eGC1 preparers who had previously checked one of the Interdisciplinary Organizational Unit Reviewers to add to the approval graph, and then later wanted to uncheck the unit, were unable to do so. Users can now check and uncheck as necessary before completing the eGC1.

FIX: Activity Locations without an address display blank in summary table

In the case where a location sourced from the GeoSims database does not have an address, the summary table on the Activity Locations page will now show the test “Not Provided” for consistency and clarity.

FIX: Editing Activity Locations or International Involvement sections in Firefox causes page to freeze

An issue with Firefox and locking/freezing of the Activity Locations page on edit has been resolved.

SAGE Budget

SAGE Budget Updates to Workday Salary Data Displayed for Personnel

In order to clean up and clarify the salary distribution data presented to SAGE Budget users, the following updates were made:

  • Make Institutional Base Salary more easily configurable in SAGE and update existing rules
    • SAGE Budget can now be more easily updated when new Compensation Plans are added to Workday. This will ensure salaries in SAGE Budget reflect each person’s Institutional Base Salary. This release also brings SAGE Budget up to date with the Compensation Plans currently in Workday.
  • Distribution % for Administrative and Endowed Supplements no longer factor in FTE
    • Administrative and Endowed Supplements will now show the Distribution % direct from Workday. Previously, these Compensation Plans used the same Distribution % calculation as General Salary, which incorrectly reduced the total pay for people with supplements tied to part-time positions.
  • Administrative and Endowed Supplements now included for Non-Faculty Personnel
    • SAGE Budget will now include Administrative and Endowed Supplements in Institutional Base Salary for any UW personnel who have them. Previously, these Compensation Plans were only included for faculty.

Other Minor SAGE Budget Fixes

The following SAGE Budget issues are now resolved:

  • FIX: 07 Retirement Benefit percent does not update when changing personnel from APL to non-APL
  • FIX: The Update (Benefit) Rate button in personnel salary and benefits by period does not work
  • FIX: 01-70 Changing between exemption rate settings for 01-70 staff does not result in refreshed benefits rates for individual personnel entries

SAGE Grant Runner

Populate SF424 Federal Agency from the Opportunity Data

The SF424 Grant Runner sponsor form will now default in the Federal Agency from the opportunity information retrieved from Grants.Gov, instead of the sponsor listed on the eGC1. This will improve accuracy on the Grant Runner form and reduce the risk of issues at the time of submission.

FIX: Error on History & Comments page for Grant Runner eGC1s (Released via patch on 6/19/19)

An issue has been resolved that was causing an error for users when they would navigate to the History and Comments section of the Approvals tab for an eGC1.

SPAERC Updates

  • PI Titles Removed from Cover Letter to Sponsor
  • Additional Fields Added to SPAERC Application Search
  • Assignee Fields in SPAERC are Updated to Display First and Last Name

SERA Updates

  • FIX: Unprocessing of FAs/PACs/ADVs Can Cause Errors

AUMS Updates

  • Ergonomics Questions Added to AUMS/AHA Application
  • Update verbiage on renewal applications

FIDS Updates

  • Change of Review Status Now Allowed in Reviewer Module
  • FIX: Application PI eGC1s are not displaying properly in FIDS
  • FIX: FIDS SFI not displaying when in FIDS Reviewer detail