The following table describes the Admin Action fields common to all types of actions.
|Admin Action Number
|A unique identification number the system assigns automatically at creation. The number remains the same when action type is changed, but its prefix changes to indicate the action type:
The Admin Action number displays at the top of each page.
|Parent Item Number
|The number for the parent of the action. If you created the action from the parent item, the system automatically populates this value. If not, use the look up button to select a parent.
|Status can be:
|Currently assigned to individual
|Initially, the person who created the item. The “Assign” button opens a pop-up you can use to reassign the item, add an OSP note, and view the Assignment History.
|This data comes from the parent item. If you change these values on the Admin Action, they will not copy back to the parent item. Note that when GCA saves a PAC, the Short Title changes to all uppercase.
|This shows the attached documents for the action.
If the action is unlocked for editing, you will have the option to upload attachments by clicking Add New Attachment.
Note: the system may not allow you to changing an Admin Action that has attachments to a Funding Action if the attachment types are other than Internal (UW) Documents. A validation message will display: “This action currently has attachments of an invalid type for the selected action type. Please correct the attachment types, choose a different action type or create a new action.”
|You can include any additional information here. If you selected “Other” on the checkbox list, use Comments to provide an explanation. You can edit or add to the Comments as needed. They can also be displayed on the tasklist.