Common Admin Action Fields


The following table describes the Admin Action fields common to all types of actions.

Field Name Description
Admin Action Number A unique identification number automatically assigned at creation. The number remains the same when action type is changed, but its prefix changes to indicate the action type:

  • Unidentified Admin Action (AA)
  • Funding Action (FA)
  • Pre-Award Notification (PAN)
  • Post-Award Change (PAC)
  • Close Out (CO)
  • Non-Award Agreement (NAA)

The Admin Action number is displayed at the top of each page.

Parent Item Number This indicates the parent of the action. If the action is created from the parent item, this is automatically populated. If not, a look up button can be used to select a parent.
Current status Status can be:

  • In OSP – default status at creation
  • Approved – Click Approve in the left navigation menu to change an action to “Approved.”
  • Denied – Click Deny in the left navigation menu to change an action to “Denied.”
  • Duplicate – Click Mark as Duplicate in the left navigation menu to change the action to “Duplicate.”
Currently assigned to individual Initially, this is the person who created the item. The “Assign” button opens a pop-up used to reassign the item, add an OSP note, and view the Assignment History.
Project Details

  • Short Title
  • Principal Investigator
  • Sponsor
  • Org Receiving Funding
  • Sponsor Award Number


This data is inherited from the parent item. It can be changed on the Admin Action, but will not copy back to the parent item.When a PAC is saved by GCA, the Short Title will become all uppercase.
Attachments This shows documents attached to the action. Click the icons or “attachments” link to view details of current attachments. Click View to view a specific attachment.If the action is unlocked for editing, you will have the option to upload attachments by clicking Add New Attachment.Note: flipping an Admin Action with attachments to an FA may not be allowed if the attachment types are other than Internal (UW) Documents. A validation message will display: “This action currently has attachments of an invalid type for the selected action type. Please correct the attachment types, choose a different action type or create a new action.”
OSP Comments Additional information can be added here. If “Other” was selected from the checkbox list, use Comments to provide an explanation.  Comments may be edited, or added to, as needed, and can be displayed on the tasklist.

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