To delete an item in SPAERC, you must have the OSP System Admin ASTRA role.
For Admin Actions, you can delete one
- regardless of status
- with or without a parent
- whether or not it is in a Cycle
To delete an item in SPAERC, you must have the OSP System Admin ASTRA role.
For Admin Actions, you can delete one
You can create an admin action in three ways:
The best way to create an Admin Action is from a parent item. When you create an Admin Action from a parent item, the system automatically populates some fields with details from the parent item. An Application, Cycle, or Funding Action might be the parent of an Admin Action.
In rare situations, you may need to create an Admin Action without a parent. For example, OSP may receive notification of funding before the research team has submitted an eGC1. In this case, you can create an Admin Action, convert it to a Funding Action, and then make the FA a child of the application as soon as the eGC1 is complete and In OSP.
The new Unidentified Admin Action will display. The system will assigned it a unique number with a prefix of AA and the action will inherit basic project details from its parent.
If you have already opened the parent Application or Funding Action, select the Admin Actions tab, and click the Create New Admin Action link to create a new unidentified Admin Action.
Hover over the Administration tab, and select Create new Admin Action from the drop-down menu.
After you create the Admin Action, you can look up and select a parent for it. If the parent is:
You can change any Funding Action or Admin Action in Approved, Denied, Duplicate, or Returned by GCA status back to In OSP status. Use the In OSP link on the left navigation menu to start the process.
A pop-up window will appear that will allow you to change the status, reassign the item, and add comments if desired.
Add any explanatory comments you wish, reassign the item if necessary, then click on the In OSP button to complete the process. The pop-up window will close, and the item details page will refresh showing the new status.
Note: If you change an Admin Action assigned to the location File back to In OSP status, the system displays a warning message, which reads:
“An Admin Action with status of In OSP may not be assigned to File. Please modify the status or the assignment.”
To complete the process, you will need to reassign the Admin Action to a value other than File.
You can access the OSP Notes page by clicking the OSP Notes tab from an opened item. This page is only visible to people with access to SPAERC. You can use this page to:
Note: The OSP Notes History section at the bottom of the main FA or PAC page is visible to both SPAERC and SERA users, and contains some of the OSP Notes information. In an eGC1 application, the OSP Notes also display at the bottom of the Control Sheet.
The Application OSP Notes History displays the details of four types of actions: status changes, assignments, holds, and notes directly added.
A Funding Action may also have a note with a type of “GCA Update.” This indicates that GCA has edited a field. The note text will indicate the change. For example, Budget Details Location changed from [Award documents] to [eGC1 Attachments].
Columns, reading from left to right, are:
A single action can result in multiple entries on the OSP Notes page. The following image shows an example.
Reading from the bottom to the top:
A breadcrumb trail displays immediately under the “SPAERC” heading. The left-most choice is “Back to Spaerc Tasklist” which you can use to return to the last tasklist viewed. To the right of that is the item number. Click it to return to the page you see when you first open that type of item. In the case of an eGC1, the last part of the breadcrumb is the page being displayed.
The page heading displays just below the breadcrumb and includes the Short Title, the item ID, and the name of the PI. This appears on every page as a quick reference. The following image shows these heading parts.
This article covers:
The icons on the action bar will vary depending on the item you are viewing, and whether the item is locked or unlocked.
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Save | Writes any changes made to the database |
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Reset Form | Clears any text entered on the page since the last save |
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Previous Page | Displays the preceding page in an application |
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Next Page | Displays the following page in an application |
Note: any time you navigate from one page to another, SPAERC saves any changes made to the item.
Within an application, the eGC1 pages contain a Previous link and a Continue button, which provide another way to navigate from page to page.
The left navigation menu for an item generally contains “action” links such as change status, place or remove holds, save & close. For an application, you will also see links to view its pages, a summary, the approval graph and related approvals pages.
Use the set of tabs across the top of the main display area to access pages related to the item. Generally, you use the left-most tab to return to the page you see when you first open that item.
The following image shows the set of tabs for an application. The tabs are: Application, Funding Actions, Admin Actions, OSP Notes, Assignments, Status, Auto Generated Documents, and Cycle Details.
Applications, Funding Actions, and Admin Actions have the following tabs in common.
Tab | Description |
OSP Notes | Displays both system-generated notes and any that you add directly by using the text box on the page. For more details, see the OSP Notes Page article. |
Assignments | Used to reassign the item, and optionally some related items, to another individual within OSP. You can also view assignment history. For more details, see the Reassign an Item article. |
Status | Shows the history of status changes to the item from when it was initially created. For more details, see the Status article for the specific item type. |
Auto Generated Documents | Displays a page with email and/or letters you can use to communicate with the research team or the sponsor. See the Auto Generated Documents articles for more details. |
Cycle Details | When hovered over with the mouse, this tab displays a flyout list of this item’s cycle ID and all of that cycle’s related items. If no one has placed the item in a cycle yet, no list will appear. If you click the tab when there is no cycle, a pop-up window will appear with options for placing the item into a cycle. See the Cycles articles for more details. |
In addition to the common tabs, since Applications and Funding Actions can have related items (children), they have tabs for viewing a list of these items, and accessing them.
Note: Use the Admin Actions tab to create a new Admin and/or Funding Action as a child of the current item.
Cycles have just the OSP Notes and Assignments tabs.