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Application PI

Occasionally, there could be a difference in the eGC1 PI and the PI on the sponsor’s application –  for example, in the case of career development applications. For more information review the FAQ: When should a PI be designated as an Application PI?

To designate an Application PI, select that role for the person after adding them to the PI, Personnel, & Organizations page. For additional information on research team roles, review the UW Research Personnel page.

If the Application PI is a UW person, SAGE will add the Application PI to the Approval Flow and send an approval required email notification at the appropriate time. If the person selected does not already have an ASTRA role for SAGE,  a warning message of “no access: ASTRA permissions required” will display in red once you select the Application PI role. You will need to give them access, so that they can approve the application.

Note: If the Application PI only needs access to SAGE to approve applications, there are two ASTRA roles, Non-PI Eligible Researcher, and Researcher Requiring Faculty Sponsor that could be used.

As part of the approval process, the UW Application PIs are required to certify the PI Assurance Statement which appears in the approval dialog.

The Assurance Statement reads:

I certify that the statements in this eGC1 and the related sponsor application are true, complete and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. I agree to accept responsibility for the scientific conduct of the project and to provide the required progress reports if a grant is awarded as a result of this application.

The Principal Investigator/Program Director Assurance reads:

I am the PI and I have read and agree with the PI Assurance Statement. I understand that approving this eGC1 electronically is equivalent to my signature.

The following image shows the assurance statement in the approval dialog.

P I approval with assurance statement

For Grant Runner applications, the person designated as the Application PI will appear as the PD/PI on the SF 424 and Key Person Expanded forms.

Non-UW Application PI Assurance Statement Instructions

If the Application PI is a non-UW person (an affiliate), SAGE will not add them to the approval graph. Since they have a NetID, they could be given access to SAGE and added as an ad hoc approver to the graph. The eGC1 PI is responsible for securing assurance statements for those non-UW Application PIs. The following steps describe the paper process.