Application Details
The Application Details section provides basic information for the Office of Sponsored Programs (OSP), Grant & Contract Accounting (GCA), and campus reviewers. The following image shows this section.
| Field | Description |
|---|---|
| eGC1 Number | A unique, system-generated number used to identify an eGC1 and application. It is used in OSP correspondence. |
| Full Application Title | Enter the complete project title of the application. This title must match the title on the sponsor application. Refer to the sponsor’s instructions for the length permitted. Maximum of 255 characters. |
| Short Title | Enter a short title (no more than 22 characters, usually assigned by the PI or department) to identify the project within the UW financial system. Upon award, this will form part of the name for the award line(s) in Workday. |
| Requested Start and End Date | Enter the anticipated beginning and ending dates of the project period. These dates must match the dates on the sponsor application. Specific dates should be used for Royalty Research Fund (RRF) Applications. |
| Sponsor Deadline | Enter the final date the sponsor will accept the application, including the time of day and the corresponding time zone. OSP recommends routing draft proposals for initial review, so they arrive In OSP at least seven business days ahead of a sponsor deadline. Your unit may have earlier deadlines to meet a GIM 19 deadline. Refer to GIM 19: Internal Deadlines for Proposals to Outside Agencies for more information as well as examples on how to calculate the deadline. Note, OSP disregards this field for After-the-Fact eGC1s which rarely have a sponsor deadline.
Route: eGC1s with all final administrative elements at least seven business days before the sponsor deadline. A complete, final proposal and eGC1 marked ‘Ready to Submit’ no later than 5:00 PM Pacific Time, three business days before the sponsor deadline. See: Is my eGC1 ready to Submit? Build in extra time to prepare and route proposals that need additional approvals, have multiple subrecipients, or complex sponsor technical instructions. See: Why should I route an eGC1 for Contracts & Other Transactions to OSP ASAP? OSP disregards this field for After the Fact eGC1s. If the sponsor does have a deadline for award acceptance, include an explanation in the Additional Information section (eGC1 Certify Route section). |
| Date Needed from OSP | OSP recommends you disregard this optional field. OSP reviewers primarily handle eGC1s on a first-in first-out reviewed basis. |
| Signed and Unsigned Sponsor Copies Required | This field is an artifact of paper proposal submission. Always check the sponsor’s submission method guidelines to determine what is required. If a sponsor does require signed physical copies of the proposal documents, include an explanation in the Additional Information section on the eGC1’s Certify & Route page. |