Study Abroad

Proposing a program

UW Faculty-led programs are an opportunity for UW students to work with a UW faculty member in a specific discipline and country. UW Study Abroad is proud to support programs led by our faculty and we ensure that they are academically rigorous, financially accessible, and integrated with courses of study. We are particularly interested in programs that:

  • Engage students with faculty research and areas of expertise
  • Offer cross-college collaborations, blended classrooms, and service or internship opportunities
  • Align with the UW Race and Equity Initiative
  • Thoughtfully serve students and disciplines underrepresented in the study abroad community

Information sessions

For more assistance getting started, come to an information session on proposing a new program. We will cover important policies, how to start a program spending plan and timelines. All information sessions will be in Schmitz Hall room 450.

If you are unable to make any of these times, contact us at to set up a meeting with a member of our staff.

  • Thursday, April 26, 2018, 2pm – 3pm
  • Tuesday, May 15, 2018, 3pm – 4pm
  • Monday, June 4, 2018, 11am – 12pm
  • Wednesday, July 18, 2018, 2pm – 3pm
  • Tuesday, August 28, 2018, 11am – 12pm

UW Bothell

  • Wednesday, June 20, 2018, 2pm – 3pm in UW1-103

Next steps

Step 1 – Research

  • Discuss the concept for your program with your department chair. Get their support and permission to teach off campus. Discuss your teaching load and compensation options.
  • Consult your department administrator about any decisions made by your chair regarding leave, teaching loads and compensation.
  • Read the Program Director job description to understand your responsibilities.
  • Consult the Forum on Education Abroad’s Standards of Good Practice to learn about programming best practices.
  • Reach out to the Faculty-led program team or attend an info session to discuss your concept or ask questions.
  • If your program will be based in Italy, consult with the UW Rome Center staff to discuss your idea, potential program activities, etc.
  • Consult the Education abroad and pedagogical tools section of our website for information on curriculum development and inclusive program design.

Step 2 – Learn the basics

  • Review the Faculty-led program policies. This page will guide you in completing the program proposal. Please consult these policies throughout the proposal process.
  • Determine your program term and the number of credits:
Academic year Summer quarter Summer A & B Exploration Seminar Short-Short term
Term Autumn, winter, or spring Summer Summer A / Summer B Early fall Spring Break (W), Spring Break (Sp), Autumn, Summer A
Length 9 to 11 weeks 8 to 9 weeks Minimum 28 days Minimum 21 days 10 – 12 days off campus
Credits 12+ 12+ 6 – 12 5 1 – 6

Step  3 – Open a proposal

The proposal provides UW Study Abroad with information about the program structure, academic content and courses, on-site logistics, and finances.

  • Review the Program selection criteria to learn how UW Study Abroad will review and evaluate the proposal.
  • Submitting a proposal is required for new and recurring programs.

Proposal application

UW Study Abroad has moved the proposal process online. Things to note about the online application:

  • The individual leading the study abroad program must author the proposal. If you work with a department that provides assistance with the proposal process, please check with your department contact about how to proceed before opening an application.
  • UW Study Abroad will facilitate both Departmental Chair and Dean proposal sign off. The chair of your department does not need to have signed off on the proposal by the deadline below, unless otherwise communicated to you by your department.
  • UW Study Abroad will no longer accept the word document version of the program proposal.

Apply Now

Tip: once you have started a proposal, you can work at your own pace and save your progress by clicking the save button at the bottom of each screen. To return to your proposal application, visit our homepage and log into the UWSA online application system with your UW Net ID and password. 

Spending Plan request

Instead of including an Excel budget template with your proposal, you must now include a PDF of an initial spending plan created using our Spending Plan Tool. For more information see Creating a Spending Plan.

  • Fill out the form below to request a spending plan template for your program.
  • If this is a recurring program, we will create a copy of the last spending plan used for this program.
  • You will receive an email from the F&A team when your template has been created, with further instructions for using the Spending Plan Tool.
  • UW Study Abroad will no longer accept the excel version of the program budget.
  • Fill out the survey as soon as you open a proposal!

Request Form

Special review for countries with travel warnings

  • Program proposals including travel to a country with a travel advisory from the U.S. Department of State or a Centers for Disease Control health warning require an additional review from the International Travel Risk Assessment and Safety Committee prior to approval.
  • Visit the site below to determine if this applies to your program and submit a travel waiver request.

Visit the Site

Apply for funding

Consider applying for the Global Innovation Fund. This grant was established by the Office of Global Affairs to seed new and innovative programming in study abroad at UW. More information below.

Apply for Funding

Step 4 – Submit the proposal

  • Submit your program proposal and preliminary spending plan to UW Study Abroad via the online application system.
  • UW Study Abroad will facilitate both Departmental Chair and Dean sign off. The chair of your department does not need to have signed off on the proposal by the deadline below, unless otherwise communicated to you by your department.

Your proposal must be submitted by the following deadlines:

Proposed Program Term Program Proposal Due to UWSA
Summer, Autumn, Winter, Spring August 31
Early Fall  October 31
Short-Short term August 31

We ask for proposals well in advance because planning a program takes time. There are several benefits to the proposal submission schedule:

  • Programs are approved earlier, which allows for a longer student recruitment window.
  • We have more lead time to work on creative solutions to issues that arise.
  • Students are informed of upcoming offerings earlier and can adjust their academic plan accordingly.
  • UW Study Abroad is able to view all the proposals at one time, allowing us to advise on disciplinary, site, or term overlaps.

Step 5 – Proposal review

  • UW Study Abroad will review your program proposal and contact you if we have any questions.
  • We then send the proposal to the chair, administrator, and dean of the sponsoring department, college or school for approval.
  • If your proposal is approved, we will notify you and the program will move into the Recruiting & budgeting phase of the planning process.
  • Consult the Faculty-led program timelines for a schedule of what to expect in the coming months.

Notification timelines

Program departure term  Notification of review
Summer October 15
Early fall December 15
Autumn October 15
Winter October 15
Spring October 15

Note: proposals submitted after the term deadlines posted above will not be notified of review on this timeline. UW Study Abroad will review late submissions after all other proposals have been processed.

Additional resources

The Faculty-led program Team is here to help! Please contact us with questions.

Here are some additional resources as you move through the program planning process: