Study Abroad

Proposing a program

UW Faculty-led Study Abroad Programs offer the opportunity for a group of students to work closely with a UW faculty member in a discipline and country of interest. We are particularly interested in programs that:

  • Engage students with faculty research and areas of expertise
  • Offer and make the most of cross-college collaborations, blended classrooms, and service or internship opportunities
  • Align with the UW Race and Equity Initiative
  • Thoughtfully serve and engage students and disciplines underrepresented in the study abroad community

Get started by submitting a program proposal – required for new and recurring programs. The proposal provides information about the program structure, academic content and courses, on-site logistics, and finances and is our opportunity to work with you to identify and address health and safety issues.

For recurring programs, the proposal just needs to be updated each year. All study abroad proposals require a preliminary budget and approval by the sponsoring department and college.

Program proposal information sessions

If you are considering developing a new faculty-led study abroad program, we encourage you to come an information session on proposing a new program. We will cover important policies, vendor selection and timelines. The schedule for spring quarter is listed below. All information sessions will be in Schmitz Hall room 450.

If you are unable to make any of these times, contact us at to set up a meeting with a member of our staff.

  • Tuesday, April 11th, 1pm – 2pm
  • Thursday, April 27th, 11am – 12pm
  • Monday, May 8th, 2pm – 3pm
  • Friday, June 2nd, 10am – 11am

Step 1

Step 2

Academic year Summer quarter Short-term Exploration Seminar
Term Autumn, winter, or spring Summer Summer A / Summer B Early fall
Length 9 to 11 weeks 8 to 9 weeks Minimum 28 days Minimum 21 days
Credits 12+ 12+ 6 (12 for intensive programs) 5

Step 3

  • Complete the UW Study Abroad Program Proposal and Spending Plan (see templates below).
  • Review the Program Selection Criteria to learn how the proposal will be reviewed and evaluated.
  • The proposal must be signed by your department chair. If your department has its own study abroad unit, you may need to also submit your proposal to this office to secure departmental support.

Proposal form

UW Faculty-led Study Abroad Program Proposal

Program budget templates

Budget Template 

Budget Template – Rome Center

Budget Template – Leon Center

Special review for countries with travel warnings

Step 4

  • Submit your program proposal and budget to UW Study Abroad.
  • Mail an original signed version to Box 355815 and send an electronic version to

Your proposal must be submitted by the following deadlines:

Proposed Program Term Program Proposal Due to UWSA
Summer, Autumn, Winter, Spring August 31
Early Fall  October 31

We ask for proposals well in advance because planning a program takes time. There are several benefits to the proposal submission schedule:

  • Programs are approved earlier, which allows for a longer student recruitment window.
  • Students are informed of upcoming offerings and can adjust their academic plan accordingly.
  • UW Study Abroad is able to view all the proposals at one time, allowing us to advise on disciplinary, site, or term overlaps.

Step 5

  • UW Study Abroad will review your program proposal and contact you if we have any questions.
  • We then send the proposal to the dean of your college or school for final approval.
  • If your proposal is approved, we will notify you and the program will move into the Student Recruitment & Application phase of the planning process.

Additional resources

The Faculty-led Program Team is here to help! Please contact us with questions.

Consult the webpages as you move through the program planning process: