Proposing a program
UW Faculty-led Study Abroad Programs offer the opportunity for a group of students to work closely with a UW faculty member in a discipline and country of interest. We are particularly interested in programs that:
- Engage students with faculty research and areas of expertise
- Offer and make the most of cross-college collaborations, blended classrooms, and service or internship opportunities
- Align with the UW Race and Equity Initiative
- Thoughtfully serve and engage students and disciplines underrepresented in the study abroad community
Get started by submitting a program proposal – required for new and recurring programs. The proposal provides information about the program structure, academic content and courses, on-site logistics, and finances and is our opportunity to work with you to identify and address health and safety issues.
For recurring programs, the proposal just needs to be updated each year. All study abroad proposals require a preliminary budget and approval by the sponsoring department and college.
Program proposal information sessions
If you are considering developing a new faculty-led study abroad program, we encourage you to come an information session on proposing a new program. We will cover important policies, vendor selection and timelines. The schedule for spring quarter is listed below. All information sessions will be in Schmitz Hall room 450.
If you are unable to make any of these times, contact us at firstname.lastname@example.org to set up a meeting with a member of our staff.
- Tuesday, April 11th, 1pm – 2pm
- Thursday, April 27th, 11am – 12pm
- Monday, May 8th, 2pm – 3pm
- Friday, June 2nd, 10am – 11am
- Discuss the concept for your program with your department chair. Get their support and permission to teach off campus.
- Read the Program Director job description to understand your responsibilities.
- Consult the Forum on Education Abroad’s Standards of Good Practice to learn about programming best practices.
- Reach out to the faculty-led program team to discuss your concept or ask questions, or attend a program proposal information session.
- Attend a new program proposal information session – dates, times and locations listed above.
- Review the Faculty-led Program Policies and Creating a Proposal Budget. They will guide you in completing the program proposal. Please consult them throughout the proposal process.
- Determine your program term and the number of credits:
|Academic year||Summer quarter||Short-term||Exploration Seminar|
|Term||Autumn, winter, or spring||Summer||Summer A / Summer B||Early fall|
|Length||9 to 11 weeks||8 to 9 weeks||Minimum 28 days||Minimum 21 days|
|Credits||12+||12+||6 (12 for intensive programs)||5|
- Complete the UW Study Abroad Program Proposal and Spending Plan (see templates below).
- Review the Program Selection Criteria to learn how the proposal will be reviewed and evaluated.
- The proposal must be signed by your department chair. If your department has its own study abroad unit, you may need to also submit your proposal to this office to secure departmental support.
Program budget templates
Special review for countries with travel warnings
- Program proposals including travel to a country with a Travel Warning from the U.S. Department of State require an additional review from the International Travel Risk Assessment and Safety Committee prior to approval.
- If this applies to your program, email your completed proposal to Nicholas Hill, the UW Global Travel Security Manager. He is also available to answer questions.
- Submit your program proposal and budget to UW Study Abroad.
- Mail an original signed version to Box 355815 and send an electronic version to email@example.com.
Your proposal must be submitted by the following deadlines:
|Proposed Program Term||Program Proposal Due to UWSA|
|Summer, Autumn, Winter, Spring||August 31|
|Early Fall||October 31|
We ask for proposals well in advance because planning a program takes time. There are several benefits to the proposal submission schedule:
- Programs are approved earlier, which allows for a longer student recruitment window.
- Students are informed of upcoming offerings and can adjust their academic plan accordingly.
- UW Study Abroad is able to view all the proposals at one time, allowing us to advise on disciplinary, site, or term overlaps.
- UW Study Abroad will review your program proposal and contact you if we have any questions.
- We then send the proposal to the dean of your college or school for final approval.
- If your proposal is approved, we will notify you and the program will move into the Student Recruitment & Application phase of the planning process.
The Faculty-led Program Team is here to help! Please contact us with questions.
Consult the webpages as you move through the program planning process: