Study Abroad

Department Chairs

This page includes information for chairs of departments that are sponsoring study abroad programs.

Sponsoring Department Responsibilities

All UW study abroad programs are reviewed by the chair and dean of the sponsoring department and school/college. Chairs are asked to sign off on the program based on the department’s responsibilities listed below. UW Study Abroad also shares the proposal with the department’s administrator(s) to include them in the planning process from the start.

Please also read the Faculty-led Program Policies page for more information about program requirements.

Credit

  • Ensure the program’s courses meet the department’s educational and learning goals
  • Award departmental credit for the courses taught on the program
  • Ensure that the credits offered are correctly designated for areas of knowledge or major/minor requirements
  • Ensure the number of credits are appropriate given the curriculum and duration of the study abroad program
  • Verify that the curriculum offered meets the standards of rigor and content of other courses taught by the department on campus

Program Leadership and appointments

  • Verify that the faculty and staff listed are qualified to lead the program
  • Review and verify that the faculty and staff monthly salaries are correct
  • Set up appointments for all program faculty and staff. If faculty and staff already have appointments, verify that these appointments will be active during the duration of the program and that the employees can receive salary during this time.
  • Enter salary payments for all faculty and staff from the department leading the study abroad program
  • Ensure that replacement teaching funds are used towards salaries for those faculty teaching on the study abroad program

Financial

  • Potentially cover a study abroad program deficit. If a program runs a deficit of more than $5,000, it may be suspended until there is a clear and effective plan in place agreed upon by the chair/dean and the Office of Global Affairs to eliminate the deficit. Programs with deficits that are not renewed are required to have a plan to cover deficits. The plan will be agreed upon by the chair/dean and the Office of Global Affairs.

Study Abroad Program Proposal – Chair Review Guidelines

This is a reference guide for Department Chairs to review faculty-led study abroad program proposals. The sections below correspond with the proposal.

Program Leadership

  • Is this program director qualified to lead the program?
  • Does the program director have an appointment?
  • Will they need to be appointed for this program? Are there any issues with their appointment?
  • Is this faculty member available to teach during this time?
  • Is this co-leader qualified to lead the program?
  • Does the co-leader have an appointment?
  • Will they need to be appointed for this program? Are there any issues with their appointment?
  • Is this co-lead available during this time?

Do you need to check in with your administrator about program staffing or appointments?
The proposal will also be shared with your department administrator, so please be in communication with them if you have any concerns.

Envisioning your Program

  • Are the educational goals of this program clear?
  • Does this program fit in with your department’s educational goals and priorities?
  • Do the program leaders have site experience?

Course Information

  • Are the number of credits earned appropriate for the duration of the program?
  • Are the course numbers and areas of knowledge correct?
  • If courses are taught by outside faculty, is your department comfortable with that arrangement
  • Do these courses fulfill the department’s major or minor requirements?

Students

  • Does this program appeal to a broad range of students or does it cater specifically to majors?
  • Is it important to your department that the program serve majors?

Spending Plan

  • Is faculty member’s appointment and monthly salary accurate?
  • Is the co-leader’s appointment and monthly salary accurate?

The proposal will also be shared with your department administrator, so please be in communication with them if you have any concerns.