Study Abroad


This section is designed for department administrators who help to support UW’s faculty-led programs. Administrators are often asked to consult with faculty on aspects of the program budget that deal with salaries, appointments, and outside funding or contributions. This section aims to provide the relevant UW Study Abroad policies and procedures to support administrators as they work with our programs. Please contact us if you have any questions.

Sponsoring Department Responsibilities

All UW study abroad programs are reviewed by the chair and dean of the sponsoring department and school/college. Chairs are asked to sign off on the program based on the department’s responsibilities listed below. UW Study Abroad also shares the proposal with the department’s administrator(s) to include them in the planning process from the start.

Please also read the Faculty-led Program Policies page for more information about program requirements.


  • Ensure the program’s courses meet the department’s educational and learning goals
  • Award departmental credit for the courses taught on the program
  • Ensure that the credits offered are correctly designated for areas of knowledge or major/minor requirements
  • Ensure the number of credits are appropriate given the curriculum and duration of the study abroad program
  • Verify that the curriculum offered meets the standards of rigor and content of other courses taught by the department on campus

Program leadership & appointments

  • Verify that the faculty and staff listed are qualified to lead the program
  • Review and verify that the faculty and staff monthly salaries are correct
  • Set up appointments for all program faculty and staff. If faculty and staff already have appointments, verify that these appointments will be active during the duration of the program and that the employees can receive salary during this time.
  • Enter salary payments for all faculty and staff from the department leading the study abroad program
  • Ensure that replacement teaching funds are used towards salaries for those faculty teaching on the study abroad program
  • We encourage faculty to bring the Proposal worksheet to a meeting with you to gather the salary information they need to fill out a proposal. This is a tool for the faculty authoring the proposal and does not need to be submitted to UW Study Abroad.


  • Potentially cover a study abroad program deficit. If a program runs a deficit of more than $5,000, it may be suspended until there is a clear and effective plan in place agreed upon by the chair/dean and the Office of Global Affairs to eliminate the deficit. Programs with deficits that are not renewed are required to have a plan to cover deficits. The plan will be agreed upon by the chair/dean and the Office of Global Affairs