Study Abroad

Program Director workshop schedule

All program directors are required to attend a mandatory pre-departure workshops. These workshops cover resources and support available at UW to assist you in managing all aspects of your study abroad program.

We aim to provide training relevant to the different phases of planning a faculty-led study abroad program in a series of three sessions. We encourage you to attend these sessions in order, if possible.

All workshops take place in Schmitz Hall, room 450. 

Workshop #1: First steps for approved programs

In this workshop, we introduce you to the resources that will be supporting you throughout the planning process. This workshop is essential for new program directors and a good review for veterans. The presentation will cover the following topics:

  • Introduction to online resources
  • Recruitment strategies
  • Structuring pre-departure orientation
  • Budget planning
  • Introduction to Global Travel Security Resources

Workshop #2: Next steps for confirmed programs

This workshop provides additional resources for programs that have finished with recruitment and are now confirmed to run. We will introduce important partner units from campus that will assist with student support and management of challenging situations. The presentation will also cover the following topics:

  • Student Life support and resources
  • Budget finalization and vendor communication
  • Emergency preparedness and planning
  • Faculty, staff, and student insurance abroad

Workshop #3: Preparing to depart

This workshop will cover the final steps to complete as you prepare to begin your program. The presentation builds on the information provided in the previous two workshops to implement skills learning as we review and discuss several case studies taken from past programs. This workshop is a great opportunity to apply practical knowledge and discuss solutions to challenging situations with other program directors. The presentation will cover the following topics:

  • Student health and insurance information
  • Program wrap up – grade reporting and evaluations
  • Field advance and meal per diem information
  • Emergency management and reporting requirements
  • Case study discussion

Upcoming dates

Spring 2019

  • Workshop #1: First Steps for Approved Programs – Thursday, May 16th, 2:00pm-4:00pm
  • Workshop #2: Next Steps for Confirmed Programs – Monday, April 22nd, 2:00pm-4:00pm
  • Workshop #3: Preparing to Depart – Monday, May 6th, 2:00-4:00pm
  • Workshop #3: Preparing to Depart – Thursday, May 23rd, 2:00pm-4:00pm

Please use this table to determine which workshops to attend based on when your program departs:

Program departs in: Winter 2019 Spring 2019 Summer 2019 Early Fall 2019 Autumn 2019 Winter 2020 Spring 2020
Workshop #1 Spring 2018 11/14/2018
1/9/2019 1/9/2019 5/16/2019
Workshop #2 12/5/2018 12/5/2018 2/21/2019 4/22/2019 4/22/2019 Dec 2019 (TBD) Dec 2019 (TBD)
Workshop #3 12/10/2018 3/7/2019 5/6/2019
Dec 2019 (TBD) Feb/Mar 2020 (TBD)

Register for Workshops

Proposing a new program

If you are considering developing a new faculty-led study abroad program, we encourage you to read through the entire Proposing a Program section of our website. You can then come an information session on proposing a new program. We will cover important policies, financial considerations and timelines. All information sessions will be in Schmitz Hall room 450.

  • Wednesday, May 1, 2019, 1-2pm
  • Friday, May 17, 2019, 2-3pm
  • Monday, June 3, 2019, 2-3pm
  • Wednesday, June 12, 2019, 2-3pm
  • Tuesday, July 16, 2019, 1-2pm
  • Thursday, August 22, 2019, 3-4pm

If you are unable to make any of these times, contact us at to set up a meeting with a member of our staff.