Great Room Rentals
View Customer Packet
The Waterfront Great Room is a fantastic place to entertain guests or host a productive meeting! Located right next to Lake Washington, this comfortable, peaceful space is perfect for any gathering. This long, rectangular-shaped room (66′ X 30′) can accommodate up to 100 people based on your requested setup.
In good weather, there’s an adjoining sundeck that may be used for barbecues, picnicking, and admiring the eagles and other wildlife outside. You can also easily stroll down to the water for some reflection time.
Make a Reservation
Before making a rental inquiry, please note that the start time specified in your inquiry should be the start time for anyone of your party, including catering, to access the building. Please keep this in mind when filling out the rental inquiry form linked above.
Need Help?
- Use our Reservation Calendar to check room availability. 7:30 a.m. is the earliest access to our facility. Our latest occupancy is 11:00 p.m.
- Complete the Rental Inquiry Form to receive an estimate and Rental Contract.
- Please provide a minimum of 21 business days for Great Room inquiries and expect a response within 7 business days.
- Final event approval will come via email upon receipt of the signed Rental Contract and payment of any applicable fees.
Room Layouts
Pictured above are some of our more popular setups. Our Standard Setup comes with every room rental at no additional cost. Alternative presets (Theatre, Classroom, Banquet, Conference, and Horseshoe) can be accommodated, but come with a setup fee.
If our preset setups do not meet your needs, you are welcome to design a custom layout using any of our available furnishings and amenities; any setups of this type will incur the same custom setup fee.
Pricing
| RSO Rate | Campus Rate | Outside Rate | ||||
|---|---|---|---|---|---|---|
| First two hours | Hourly after | First two hours | Hourly after | First two hours | Hourly after | |
| Weekday 7:30am – 5pm |
$125.00 | $30.00 | $415.00 | $84.00 | $550.00 | $120.00 |
| Weekday 5pm – 11pm |
$230.00 | $55.00 | $550.00 | $120.00 | $750.00 | $210.00 |
| Weekend 7:30am – 11pm |
$230.00 | $55.00 | $550.00 | $120.00 | $750.00 | $210.00 |
Serving Alcohol
A Washington State Banquet permit and UW Office of Special Programs ASR approval email must be posted if alcohol is present.
- Complete the Alcohol Service Form to Apply for a Banquet Permit to Serve Alcoholic Beverages on UW Campus
- Upon submission, this form will be electronically forwarded for two additional approvals: Great Room Manager – Emmy Wells, and a representative from the Office of Special Programs.
- Purchase a state-issued liquor permit online using a credit card.
- Post both the approved UW application and the purchased WA State Liquor Control Board Banquet Permit on the day of your event on the bulletin board in the upstairs hallway, just outside the Waterfront Great Room.
- Failure to post both permits means no alcohol will be allowed in the WAC Building.
The Great Room is the only space within the WAC building where alcohol may be served and/or consumed.
Facility Details
Kitchenette
The kitchenette is located across the hall and is available for each rental at no additional charge. It includes a sink, counter, refrigerator, and microwave oven. There are no utensils, cups, dishes, or cooking ovens. We do not provide linens.
Available Equipment
Equipment available and included with each rental are:
- (75) conference chairs
- (20) 3’x5′ rectangular conference tables, (10) 60″ round tables, (9) 3’x5′ catering tables
- Phone line, ethernet, and wireless access
- (2) 75″ HDTVs + HuskyTV streaming cable (HBO, ESPN, PAC-12, etc.)
- Ceiling-mounted projector + pull-down projection screen
- (2) wireless microphones + sound system
- Outdoor patio w/deck speakers and folding deck chairs
- Outdoor bistro tables
- Propane grill (gas not provided)
- Fireplace + firewood
Parking
Parking is available for a fee in lots E-19 and E-21, adjacent to the WAC, at $5.00/hour. The availability of parking cannot be guaranteed. Citations may be issued to vehicles that fail to pay at the pay station or via the Pay By Phone app.
If you plan on parking at our facility while attending an event at the WAC, please pay at the pay station located directly in front of the WAC, or contact the Parking Services Special Events Office at (206) 616-8710 for information.